Senior Executive Assistant

## Senior Executive Assistant Apply locations:
Ruby Memorial Hospital (WVUH) time type:
Full time posted on:
Posted Todayjob requisition :
JR26-36911## Welcome! We’re excited you’re considering an opportunity with us!

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Provides administrative/secretarial support to Executive Leadership and performs diversified administrative and secretarial functions.
*
* MINIMUM QUALIFICATIONS:

**** EDUCATION, CERTIFICATION, AND/OR LICENSURE:
** 1. High School Diploma or Equivalent
** AND
* * six (6) years of Administrative Experience  
** OR
* * Associate’s Degree
** AND
* * four (4) years of administrative Experience  
** OR
* * Bachelor’s Degree
** AND
* * two (2) years of administrative experience.
** CORE

DUTIES AND RESPONSIBILITIES:

** The statements described here are intended to describe the general nature of work being performed by people assigned to this position.  They are not intended to be constructed as an all-inclusive list of all responsibilities and duties.  Other duties may be assigned.
1. Works independently to initiate and complete Executive support functions for senior/executive leadership. Acts independently as a representative to hospital leadership.  
2. Responds to requests for information from a variety of senior/executive level leaders.  
3. Independently screens phone and face to face requests for the senior/executive leadership.  
4. Works independently to assist in the coordination/scheduling for their senior/executive including scheduling of standing meetings, responding to requests for meetings as requested  
5. Assist senior/executive in developing and gathering data for specific projects.  
6. Collects agenda items, prepares agenda and composes minutes as requested. Collects information and creates reports from established data and/or departments.  
7. Establish and maintains office files and records and assembles information from these and other sources. Archives files independently as appropriate.  
8. Prints meeting materials and prepares meeting folders for internal and external meetings of the senior/executive leadership.  
9. Researches and compiles information as requested from senior/executive.  10. Works independently drafting personal and business correspondence, letter and memos as requested.  Proofreads all typed correspondence prior to submittal or distribution.  11. Compiles accurate statistical, financial or unit activity data for department as assigned.  12. Coordinates travel arrangements as needed and prepares travel reimbursement for signature.  13. Participates in cross-training with all other support other support staff in hospital.  

14. Prioritizes mail, messages, inquiries, etc. for senior/executive’s action or response.  15. Works with management to coordinate and identify educational and training opportunities.
*
* PHYSICAL REQUIREMENTS:

** The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. Ability to sit for long periods of time.
** WORKING ENVIRONMENT:
** The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. Standard office environment.
*
* SKILLS AND ABILITIES:

** 1. Maintains a high level of confidentiality at all times.  
2. Excellent written and verbal communication skills.
3.

Demonstrated proficiency in Microsoft Office software. (including but not limited to, Word, Outlook, Excel, and PowerPoint)  4. Ability to work independently and exercise good judgment with exemplary attention to detail.
** Additional

Job Description:

**** Scheduled Weekly

Hours:

** 40
* * Shift:
**** Exempt/Non-Exempt:
** United States of America (Non-Exempt)
** Company:
** WVUH West…