Sr. Executive Assistant - SMG Job Morgantown area,West Virginia USA,Administrative/Clerical

Minimum Qualifications

High School Diploma or Equivalent and 6 years of Administrative experience
Associate’s Degree and 4 years of Administrative experience
Bachelor’s Degree and 2 years of Administrative experience

Core Duties and Responsibilities

The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned.

Works independently to initiate and complete Executive support functions for senior/executive leadership and acts as a representative to hospital leadership

Responds to requests for information from a variety of senior/executive level leaders

Independently screens phone and face‑to‑face requests for senior/executive leadership

Assists in the coordination and scheduling for senior/executive leadership, including standing meetings and requested meetings

Assists senior/executive in developing and gathering data for specific projects

Collects agenda items, prepares agenda, and composes minutes as requested; generates reports from established data and/or departments

Establishes and maintains office files and records, assembling information from these and other sources; archives files independently as appropriate

Prints meeting materials and prepares meeting folders for internal and external meetings of senior/executive leadership

Researches and compiles information as requested by senior/executive leadership

Drafter of personal and business correspondence, letters, and memos; proofreads all typed correspondence prior to submittal or distribution

Compiles accurate statistical, financial or unit activity data for department as assigned

Coordinates travel arrangements as needed and prepares travel reimbursement for signature

Participates in cross‑training with all other support staff in hospital

Prioritizes mail, messages, inquiries, etc. for senior/executive’s action or response

Works with management to coordinate and identify educational and training opportunities

Physical Requirements

Ability to sit for long periods of time

Working Environment

Standard office environment

Skills and Abilities

Maintains a high level of confidentiality at all times
Excellent written and verbal communication skills
Proficiency in Microsoft Office software including Word, Outlook, Excel, and Power Point
Ability to work independently and exercise good judgment with exemplary attention to detail

Additional

Job Description

Some travel required

Scheduled Weekly Hours

Shift

Day (United States of America)

Exempt/Non-Exempt

United States of America (Non-Exempt)

Company

SMG System Medical Group

Cost Center

500 SMG Administration

Address

3040 University Ave
Morgantown
West Virginia

Equal Opportunity Employer

West Virginia University Health System and its subsidiaries (collectively “WVUHS”) is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, and any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law.

All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.

#J-18808-Ljbffr