Mailroom Intake Clerk; WEEKENDS - Peak Health

Peak Health Administrative Building

May 13, 2026

Pay information not provided

Join our Peak Health team at WVU Medicine as an Intake Clerk, contributing to the foundation for an innovative, new health plan. This position will report to the Mail Room & Operations Intake Supervisor, playing a unique and important role in our mission to change healthcare for the better. This role performs a wide range of administrative and support duties related to processing inbound and outbound customer transactions and/or documents, including claim forms, notifications, and communications that enter the mailroom in paper form, while maintaining compliance with HIPPA and CMS guidelines.

• High School diploma or equivalent

• At least One (1) year of administrative, insurance, or customer service experience

• Associate degree in healthcare or business‑related field

• Two (2) plus years of administrative, insurance, or customer service experience.

• Previous experience in mail room operations, document intake, or related administrative roles, preferably within the healthcare or insurance industry.

The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an all‑inclusive list of all responsibilities and duties. Other duties may be assigned.

• Sorting, scanning, indexing, routing, printing, and mailing records related to Medicare and business office standards.
• Assist with incoming mail and deliver to appropriate individuals and departments; processes outgoing mail.
• Ensure compliance with HIPPA guidelines when processing incoming mail.
• Maintain HIPPA compliance when producing patient related information.
• Log of incoming and outgoing mail and track deliveries for documentation and reporting purposes.
• Receiving, sorting, and distributing incoming mail and packages.
• Timely and accurate delivery of mail to the appropriate departments or individuals.
• Accurate and timely data entry of document information into relevant systems or databases.
• Utilize quality control measures to ensure the accuracy and completeness of data.
• Follow standard operating procedures (SOPs) for document intake and processing.
• Follow security protocols for mail handling and document intake to safeguard against loss, theft, or unauthorized access.

• Standing, walking, and movement will be required throughout the day.
• Ability to lift, pull or push up to 30 (thirty) pounds.

• Standard office environment with electrical equipment (i.e., telephone, computer, fax machine, copier, postage machine, etc.).

• Knowledge of HIPPAA and privacy regulations.
• Requires attention to detail, the ability to be organized and to be able to perform multiple tasks simultaneously.
• Proficiency with Microsoft Office Products, Word, Excel and other systems are needed to maintain system files and logs to be Medicare compliant.
• Demonstrated ability to build and retain relationships.

Every Weekend is a requirement Saturday and Sunday (in office) and then will take off 2 days during the week (will have to be flexible if a day needs to change but will have sufficient notice – example: vacations scheduled, etc.).

On‑site (Morgantown, WV)

40 hours/week (FULL‑TIME)

will rotate holidays as needed

Scheduled Weekly

Hours:

40

Shift: Weekend (United States of America)

Exempt/Non‑Exempt:
United States of America (Non‑Exempt)

Company: PHH Peak Health Holdings

Equal Opportunity Employer

West Virginia University Health System and its subsidiaries (collectively "WVUHS") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law.

All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.