On-site Office Administrator Senior - Rockefeller Neuroscience Institute

Overview

The Rockefeller Neuroscience Institute (RNI) at West Virginia University is a multidisciplinary institute that delivers neurological and mental health care to over 300,000 patients annually. RNI employs more than 300 physicians and scientists and partners with academia, government, and industry to advance neuroscience research and therapeutics. The RNI’s flagship facilities are located on the WVU Health Sciences campus in Morgantown.

The Senior Office Administrator will provide complex and independent administrative support for the RNI IC Administration, ensuring efficient operations and coordination across the institute.

• Oversee daily operations of the assigned area, coordinate project schedules, resources, and communication among project teams, administration, and vendors.
• Develop comprehensive reports on projects, maintain updated records, and create proposals related to ongoing initiatives.
• Implement policies and practices related to awards and initiatives, recommend new or revised program goals, track expenditures, and process contracts and sub‑contracts for vendors and collaborators.
• Create workflow for the assigned area and recommend process improvements.
• Maintain complex executive calendars for senior leaders, arrange travel, and process reimbursements.
• Assist in coordinating special events, conferences, meetings, guest lectures, and other activities, including travel arrangements, catering, and guest hospitality.
• Review or edit reports on projects or initiatives.
• Provide supervision to students assigned to the area, as needed.

• 37.5‑hour work week
• 13 paid holidays
• 24 annual leave days per year
• 18 sick days per year
• Health insurance and other benefits
• 401(a) retirement savings with 6% employee contribution match and eligibility to continue health insurance
• Wellness programs

• Bachelor’s degree in business or a field directly related to the area of assignment.
• Minimum of two (2) years of experience in an administrative office setting, or equivalent combination of education and experience.
• All qualifications must be met by the time of employment.

• Ability to learn and apply policies, procedures, and guidelines related to the position and work unit.
• Ability to maintain confidentiality.
• Ability to work independently.
• Strong knowledge of office procedures, correct English usage, grammar, spelling, and punctuation.
• Proven skill in interacting with the public.
• Knowledge of budget issues and regulations, with ability to interpret and apply policies.
• Knowledge of fiscal record‑keeping principles.
• Strong interpersonal skills with professional demeanor in interactions via phone or in person.
• Ability to establish and maintain cooperative relationships with all levels of employees.
• Demonstrated ability to apply judgment, discretion, and initiative in complex administrative tasks.

Pay Grade: 18

West Virginia University is an Equal Opportunity Employer. We invite all qualified applicants regardless of race, color, religion, sex, national origin, age, disability, genetic information, or Veteran status.