Substitute Secretaries

Job Overview

Position:
Substitute Secretaries ()

Position Type:
Secretarial/Clerical/ Substitute Secretary

Date Posted: 7/8/2026

Location:

Countywide

County:
Ohio County Schools

Job Posting #: 67849

Deadline for Application:
Friday, July 31, 2026 at 4:00 p.m.

Term of Employment:  School Year

Salary:
Per Ohio County Schools Salary Schedule

Applicants must apply online at . Applications not completed online will not be considered. For questions, contact Human Resources at .

To assure the smooth and efficient operation of the school or assigned office.

• Passing score on the West Virginia secretary classification test.
• West Virginia Legislative Code 18A-4-8(i)(82-83) – knowledge of Secretary II and Secretary III roles, duties, and potential for advancement.
• Successful experience in positions with similar qualifications and job functions.
• Excellent previous evaluations, attendance, punctuality, and references.
• Evidence of ability to adhere to federal, state, and local laws and policies.
• A clear background check.
• Knowledge of correct usage of grammar, demonstrated through writing and speaking skills.
• Computer and technology skills, including competency in word processing, data management, spreadsheets, and related programs.
• Skill in public relations, establishing and maintaining effective working relationships with staff and the general public.
• Ability to listen to people on the phone and in person with complaints, respond professionally, and redirect when necessary.
• Ability to understand and follow written and oral instructions.
• Ability to construct high quality letters with minimal instruction.
• Thorough knowledge and experience in establishing and maintaining good office practice.
• Outstanding attendance and punctuality record in current and previous positions.
• Clear, understandable communication by phone and in person.
• Ability to maintain confidentiality.
• Any combination of training and experience that would lead to successful employment as a School Secretary.

• Adhere to all federal, state, and district laws and policies.
• Perform the usual office routines and practices associated with a busy, productive, and smoothly run school or office.
• Maintain necessary student records.
• Maintain a log of visitors.
• Follow procedures to maintain confidentiality of data and of student/school/staff/office information.
• Develop a positive relationship with students, staff, parents, and the public.
• File correspondence, invoices, cards, and other records in a prescribed manner specific to the department assigned.
• Maintain restricted and confidential information in accordance with privacy act provisions.
• Utilize the substitute employee management system.
• Take and transcribe dictation of various types, including correspondence, reports, notices, and recommendations.
• Utilize technology to obtain, gather, and organize pertinent data as needed, put it into usable form, maintain a regular filing system, and process incoming correspondence as instructed.
• Welcome visitors and arrange for their comfort, screen unexpected visitor callers in accordance with predetermined policy.
• Place and receive telephone calls and record messages.
• Effectively manage financial matters such as budget allocation, recording expenditures, maintaining account balances, reconciling check statements, and other financial duties as assigned.
• Order and maintain supplies as needed.
• Perform bookkeeping tasks associated with the position.
• Maintain a schedule of appointments and make arrangements for conferences for other functions as needed.
• Operate all business machines and technology available in the school or office.
• Prepare full and accurate agendas and minutes of all meetings.
• Assist in the coordination of items in preparation of agendas, setting forth all known items of business to be considered at meetings.
• Maintain positive work habits.
• Perform duties efficiently and productively.
• Maintain and/or upgrade skills as required.
• Establish and maintain effective working relationships with other employees and the general public.
• Use two‑way radios for communication.
• Participate in in‑service training as directed.
• Perform other duties as assigned by supervisor.

Equal employment opportunity will be granted to all persons, regardless of race, religion, color, sex, or national origin, and no discrimination based upon such factors will be made in salary, promotion, demotion, transfer, or termination of any employee.

It is a policy of the Ohio County Board of Education not to discriminate on the basis of sex in employment as required by Title IX of the 1972 education amendments.

It is a policy of Ohio County to provide equal opportunity for the disabled per federal regulation 504.