Foundation Fund and Scholarship Coordinator - Statler College of Engineering and Mineral Resources

Overview

Foundation Fund and Scholarship Coordinator - Statler College of Engineering and Mineral Resources 28750

The Benjamin M. Statler College of Engineering and Mineral Resources at West Virginia University is currently accepting applications for a Foundation Fund and Scholarship Coordinator.

About the Opportunity

This position will manage the WVU Foundation funds and scholarships contained within thirteen budgetary units within the Statler College and will manage a large and diverse set of Foundation funds that support scholarships, fellowships and student academic enrichment opportunities.

We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:

• 24 annual leave (vacation) days per year or more based on years of service (employee leave)
• 18 sick days per year (for illness, caregiving, or medical appointments. Family definitions include immediate relatives, in-laws, and others in the household)
• 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. For more details, see retirement health insurance benefits, retirement income, and FAQs.
• Wellness programs

• Manage a large and diverse portfolio of Foundation funds contained within thirteen budgetary units within the Statler College.
• Serve as a Foundation funding resource to College and Departmental leadership, faculty and staff.
• Provide information related to specific fund restrictions, balances and activity as appropriate.
• Identify funding opportunities to support specific College/Department projects or initiatives.
• Perform research on fund history and assist in the review of donations/expenses.
• Coordinate with the College development staff and the WVU Foundation on fund maintenance including the setup of new funds, transfer of cash between funds, fund closeout and the reassignment of funds between college units.
• Create and maintain Foundation back bill accounts/budgets to allow the use of West Virginia University procurement and payroll services.
• Ensure annual professorship back bill budgets are established and communicated to the appropriate faculty member.
• Maintain College/Departmental access to the WVU Foundation financial system. Ensure timely setup and removal of Statler employees.
• Prepare monthly activity reports on Foundation funds and distribute them to the appropriate budgetary units. Identify any issues or concerns with spending/revenue transactions and identify instances of over/under fund utilization. Communicate this information to the appropriate College/Departmental administrator as well as departmental professional staff as appropriate.
• Provide fund activity information to the development office staff so that it may be shared with donors. Monitor key funds to ensure activity will result in donor satisfaction.
• Identify opportunities to adjust individual fund restrictions to allow for better utilization of funding. Work with College/Departmental leadership to revise restrictions. Coordinate fund restriction changes with the WVU Foundation and West Virginia University as appropriate.
• Coordinate and review Foundation funded grants with the college post award grant team. Meet monthly with this team to review balances, end dates, and assist with award close out as needed. Provide reports on Foundation grant activity.
• Serve as a liaison to the WVU Foundation for business processes and fund management.

• Manage a large and diverse set of Foundation funds that support scholarships, fellowships and student academic enrichment opportunities. These funds are part of the Statler College Foundation fund portfolio.
• Coordinate with the college web developer on the creation and maintenance of the Statler College scholarship website that provides scholarship information and deadlines along with the student application.
• Determine annual scholarship deadlines and coordinate dates to ensure the greatest impact is made for recruitment opportunities. Confirm deadlines with Associate Dean of Academics and Student Performance.
• Collect and review College scholarship applications. Compare applications to financial aid packages for each applicant. Determine which scholarship(s) each applicant is eligible to receive.
• Provide recommendations for scholarship awards supported by the College. Coordinate recommendations with the Associate Dean of Academics and Student Performance.
• Review and confirm scholarship matching results from Financial Aid to ensure the awardee can receive the designated scholarship.
• Collect applications for graduate fellowships offered by the Statler College. Prepare application materials for review by Associate Dean of Research.
• Compose and mail award notification letters to selected students supported by College level scholarships. Includes a request to write a thank-you to the appropriate donor(s) supporting the…