Hybrid Finance and Business Administrator - Provost Office

Job Description - (Hybrid) Finance and Business Administrator - Provost Office (28784)

(Hybrid) Finance and Business Administrator - Provost Office 28784

The Provost Office at West Virginia University is currently accepting applications for a Finance and Business Administrator.

The Finance and Business Administrator serves as the lead financial liaison between the Economic Innovation (EI) Unit and WVU’s central financial operations offices to facilitate, implement, and oversee all fiscal operations for EI programs and initiatives. This position supports EI and its units by developing budgets, tracking financial data for all EI unit funds, performing budget analyses, preparing financial reports, preparing salary distributions, implementing fund reconciliations, and performing pre- and post-award oversight.

Serving as a key strategic partner to EI directors and senior managers, this role ensures fiscal accountability, effective resource allocation, and alignment with WVU policies and strategic priorities. The position requires a proactive, analytical, and collaborative professional capable of navigating complex financial systems and building strong working relationships across the university. On occasion, at the discretion of the Provost’s Office, this position may support other WVU colleges/units in conjunction with EI.

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• Develop, implement, and manage short- and long-term financial plans in alignment with WVU policies and the strategic priorities of the Economic Innovation Unit.
• Coordinate day-to-day accounting operations to ensure efficiency, accuracy, and compliance with internal control standards.
• Maintains and reconciles the general ledger to support accurate month-end close processes, ensuring data integrity and adherence to WVU accounting guidelines and timelines.
• Coordinate month end variance analysis.
• Develop strong relationships and serves as liaison between senior management and WVU financial offices (i.e., Shared Services, Finance, Sponsored Research Accounting, Sponsored Programs post-award, Procurement) to facilitate fiscal operations.
• Monitors financial activity of active and new funds for compliance in spending within budget, irregularities, upcoming expiration dates, expected extensions, and reallocation of funds through closeout.
• Reviews variance budget reports through WVU financial systems (i.e., MAP, MyReports) and notifying and recommending corrective measures to fund managers of over-expended budgeted line items, upcoming expiration dates, irregularities, etc.
• Initiates regular reconciliations with fund managers and central finance offices to verify expenditures, salary distributions, fringe benefits, and fund balances.
• Analyzes financial data to prepare comprehensive reports on fund status, projections, and spending patterns, highlighting burn rates and potential risks, and flagging unusual expenditures.

• Prepares labor distributions and adjustments and works with WVU Shared Services to implement.
• Payroll validation and reconciliation.
• Provide administrative and budget support the EI units for preparation of external and internal grant application, including pre-award, competing and non-competing renewals, post-award activities, closeouts of grants and final reports, ensuring that the granting agency guidelines, college/institutional guidelines are followed: budgets are calculated and balanced, all appropriate institutional information is accurate, and all cost share requirements and documents have been submitted to Sponsored Research Accounting.
• Leads the development of annual divisional budgets for Economic Innovation units, aligning fiscal planning with strategic goals and submitting finalized budgets to the Administrative Financial Planning office.
• Ensures timely completion and accuracy of…