Business & Grants Manager

Financial Coordinator

Provides coordination of financial matters to the Chairman and Administrator on a daily basis, which will routinely involve highly sensitive and confidential matters. Performs financial analysis. Generates financial statements, reports, analyses and audits to reflect underlying business activity. Prepares general ledger and miscellaneous income functions. Maintains established database by entering updated data. This position requires someone who is proactive and has initiative to look beyond the normal scope of the position.

They will need to ensure that deadlines, requests and objectives are met on behalf of the department. They will need to exert a calming influence in a fast paced work environment.

Minimum Qualifications:

Education, Certification, Experience, and/or Licensure:

1. Bachelor's degree AND Three (3) years of relevant experience in an office setting OR;

High School Diploma or equivalent AND Seven (7) years of relevant experience in an office setting.

Preferred Qualifications:

Experience:

1. One (1) year of Finance or Accounting experience.

Core

Duties and Responsibilities:

The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned.

1. Develops strong relationship with Administrator and managers to help coordinate and monitor financial controls over the department according to approved budget guidelines.

2. Maintains general ledger in order to complete and submit accurate financial data to Administrator, Chairman and managers.

3. Investigates and communicates variance issues to Administrator for WVUM, UHA and State. Develops and submits analytical financial data as needed by Administrator.

4. Assists in coordination of the WVUM, UHA and State budgets. Provides Administrator and Chairman with monthly and quarterly expense reports concerning WVUM expenses, UHA expenses, State expenses and WVU Foundation expenses. Assists in completing and compiling financial support documentation for budget.

5. Generates a quarterly and year-end report of budget versus expended dollars based on reconciliation of budget with the general ledger, for each cost center by account for all sources of income and expenditures.

6. Responsible for processing payments, record keeping and follow-ups and balancing of all ledgers. Sets up ledgers for all accounts using computer software and balances all ledgers.

7. Tracks and maintains CME expenses for Residents, Faculty and APPs; provides updates as needed.

8. Prepares and submits all travel reimbursements, accounts payable requests and purchase orders. Tracks each submission until payment is documented and informs payee.

9. Prepares UHA salary grant contracts for the Department ensuring timely reimbursement for Investigator and staff funding.

10. Reviews requisitions, purchase orders, salary advances and patients refunds. Handles receipt and disbursement of all checks and inventory received.

11. Prepares journal entries charging unit costs to appropriate departments with state account expenses, University telephone expenses, postage, inventoried supplies, transcription charges, etc.

12. Develops Policies and Procedures related to payroll practices for Department. Maintains and prepares all departmental personnel reports and payroll. Maintains/Backups the records and procedures for all payroll systems (WVUM, UHA and State).

13. Provides accounting support to grant funded programs. Maintains Grant Incentive reconciliation worksheet with the SOM Business office;
Responsible for overseeing grant funding to ensure salary schedule lines are applied appropriately for all involved.

14. Assists in developing and monitors operating budgets for clinical studies and research protocols.

15. Works closely with Administrator, Research Accounting and faculty PIs to get invoices processed and paid promptly.

16. Prepares and/or reviews appropriate WVU and WVU Research Corp accounts payable documents, verifies vendor registration and acquires necessary documentation such as…