Hybrid PRMS Program Coordinator - WVU Cancer Institute​/Clinical Research Trials

Job Description – (Hybrid) PRMS Program Coordinator – WVU Cancer Institute/Clinical Research Trials (28760)

The WV Cancer Institute/Clinical Research Trials at West Virginia University is currently accepting applications for a (Hybrid) Protocol Review and Monitoring System (PRMS) Program Coordinator.

The Protocol Review and Monitoring System (PRMS) is a required entity for all NCI‑designated cancer centers, with primary responsibilities: ensuring adequate scientific review is performed for all clinical research protocols, determining feasibility of new research and adequate accrual to open studies. PRMS oversees the scientific integrity of clinical research to align with the priorities of the WVU Cancer Institute (WVUCI), including scientific rigor, innovation, and equity.

The PRMS Program Coordinator will support a broad range of PRMS Program area processes. Responsibilities include coordinating the Disease‑oriented research team meeting agendas and minutes, Protocol Review and Monitoring Committee (PRMC) agendas and presenters, ensuring documentation of reviews and approvals, dissemination of committee decisions, and bridging teams and guiding risk‑based oversight of cancer research protocols.

• 37.5‑hour work week
• 13 paid holidays (staff holiday calendar)
• 24 annual leave (vacation) days per year (employee leave)
• 18 sick days per year (for when you’re ill, for when you need time to care for sick family, for your own, or your family’s, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in‑laws as well as others considered to be members of your household living under the same roof)
• WVU offers a range of health insurance and other benefits
• 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ’s.
• Wellness programs

• Provide high level strategic and operational oversight to WVUCI in fulfilling all CCSG Protocol Review and Monitoring System (PRMS) requirements, ensuring the program not only meets but anticipates evolving NCI expectations.
• Shape the long‑term vision for PRMS by identifying emerging regulatory trends, assessing institutional readiness, and advising leadership on strategic investments in systems, staffing, and process modernization.
• Oversee the scientific review infrastructure for all clinical research protocols, ensuring that review pathways support scientific rigor, patient safety, feasibility, and alignment with institutional research priorities.
• Represent PRMS as a trusted institutional authority, communicating program goals, standards, and compliance expectations to faculty, staff, sponsors, and external reviewers.
• Lead the development, implementation, and continuous refinement of PRMS policies, SOPs, and governance frameworks to strengthen institutional research oversight and maintain NCI designation.

• Direct the full operational lifecycle of protocol submission, review, approval, and ongoing monitoring, ensuring that workflows are efficient, transparent, and responsive to investigator needs.
• Provide leadership in planning, coordinating, and facilitating Disease Team and PRMC meetings, ensuring that agendas reflect institutional priorities, reviewers are prepared, and decisions are well documented and actionable.
• Ensure the accuracy, completeness, and timeliness of all PRMS documentation, including meeting minutes, disposition letters, reviewer comments, and protocol specific materials.
• Oversee the integrity of clinical trial management system (CTMS) data by ensuring timely entry of protocol information, review outcomes, amendments, and sponsor updates.
• Manage high volume communications through the PRMS shared inbox, ensuring timely triage, resolution, and escalation of inquiries from investigators, research staff, and external partners.
• Maintain a robust operational infrastructure that…