Accounting Assistant

Overview

Job Title: Accounting Assistant

Location: Morris Plains, NJ 07950

Pay Rate: $20.54/hr. on W2 without benefits

Duration: 4+ months Regular, Full-time

Shift Timing (Day/ Evening/ Night): Day: 8:30 am to 4:30 pm, Lunch (unpaid): 12:00 to 1:00 pm

Interview Mode: Virtual

• Laptop, copy machine Computer software to be used:
  Outlook, Excel, Word, Adobe, MSI (internal system).

• Four-year college degree
• Two years of experience in financial administration or
• Two years of experience in county or state finance administration
• Any equivalent combination of education and work experience that indicates skills, knowledge, and abilities to perform the duties outlined above.

• Comprehensive knowledge of fundamental accounting procedures
• Comprehensive knowledge of budgetary processing
• Knowledge of county and state government structure and process (e.g., municipal accounting)
• Ability to gather and analyze data
• Ability to prepare technical reports and financial analyses
• Proficiency in MS Word, Excel, and the Internet
• Communication skills and ability to work independently

• Reconcile billing invoices and purchase orders and prepare for payment by the Fiscal Officer
• Review all vouchers for appropriate coding
• Copy, track, and file all invoices, purchase orders, and vouchers
• Review and validate all requisitions in MSI
• Assist the Fiscal Officer and Program Director with administrative tasks, which may or may not include: a) Routine or special request data collection for fiscal analysis and/or tracking and monitoring; b) File maintenance of fiscal records and budgets; c) Preparation and distribution of disbursement-related activities for all programs
• Assist with the maintenance of data management files and systems
• Be willing to perform tasks for other designated projects
• Assist in the management of all grants
• Perform other duties as assigned
• The position is responsible for assisting with various job tasks related to payroll processing, accounts payable, financial reporting, employee benefits, and data entry