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Legal Billing Specialist
Job in
Morristown, Morris County, New Jersey, 07960, USA
Listed on 2026-08-16
Listing for:
Atlantic Health
Full Time
position Listed on 2026-08-16
Job specializations:
-
Accounting
Accounting & Finance, Financial Analyst, Financial Reporting, Accounts Receivable/ Collections -
Finance & Banking
Accounting & Finance, Financial Analyst, Financial Reporting, Accounts Receivable/ Collections
Job Description & How to Apply Below
- Audit legal invoices across all AHS-appointed law firms (>$10M annual spend) to ensure accuracy, compliance with billing guidelines, adherence to approved rates, and alignment with budget expectations.
- Validate rate structures for attorneys and staff with external firms and ensure ongoing compliance with negotiated terms.
- Assess billing entries for reasonableness based on claim complexity, litigation phase, and scope of work; proactively pursue reductions or adjustments where appropriate.
- Confirm that work is performed by the appropriate level of professional (partner, associate, paralegal) to optimize cost efficiency.
- Manage and respond to billing appeals from outside counsel; secure required approvals from Claims leadership or in-house counsel for any guideline exceptions.
- Partner directly with law firms to obtain supporting documentation necessary to complete invoice audits.
- Conduct annual review of AHS billing guidelines to identify opportunities for enhanced efficiency, cost containment, and process improvement.
- Evaluate and support implementation of third-party e-billing or audit platforms to streamline invoice review (e.g., identification of rate discrepancies, duplicate billing, budget overruns, and calculation errors).
- Generate and analyze reporting on firm utilization, guideline compliance, spend trends, and cost savings achieved through the billing audit process.
- Receive, review, and validate invoices from law firms and third-party vendors for accuracy and completeness.
- Resolve discrepancies through direct coordination with vendors and internal stakeholders.
- Process payments in Oracle in accordance with established timelines and ensure proper cost center allocation.
- Identify workflow inefficiencies and recommend process improvements to enhance operational performance.
- Maintain strict confidentiality of financial and legal billing information.
- Obtain and review monthly financial reports from AHS Finance detailing payments on behalf of AHS Insurance Co., Ltd.
- Validate cost center allocations and correct any misclassified or improperly recorded transactions.
- Record legal expenses and claim payments within the Origami claims module to support accurate financial reconciliation, error detection, and fraud prevention.
- Complete monthly reconciliation activities by the 15th of each month in alignment with reporting deadlines.
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