Administrative Assistant

Description

A well‑established organization is seeking a highly organized and detail‑driven Administrative Assistant to support two senior leaders within the HR function. This role is ideal for someone who excels at multitasking, thrives in a fast‑paced environment, and enjoys providing exceptional administrative and event‑planning support. You will serve as a key partner to HR leadership while interacting regularly with employees, guests, and external contacts.

Administrative Support

+ Greet employees, visitors, and vendors, ensuring a polished and professional first impression.

+ Prepare, format, and edit correspondence, reports, and internal documents.

+ Manage calendars for HR leadership, including scheduling meetings, interviews, trainings, and internal events.

+ Assist with data entry, HR document organization, and maintenance of highly confidential information.

+ Coordinate travel arrangements, meeting logistics, and day‑to‑day administrative needs.

+ Draft and refine communications on behalf of HR leaders and follow up on delegated tasks.

Operational & HR Support

+ Help gather and prepare materials for meetings, presentations, and HR initiatives.

+ Support time tracking, expense submissions, and invoice preparation.

+ Maintain organized digital and physical filing systems and ensure all documentation is easily retrievable.

+ Support special HR projects, trainings, and employee‑focused initiatives as needed.

Event Planning & Coordination

+ Coordinate food, beverages, and room setups for meetings, trainings, interviews, and HR‑hosted events.

+ Manage conference room scheduling and ensure spaces are meeting‑ready.

+ Plan and support internal celebrations, employee events, new‑hire gatherings, and other HR‑sponsored functions.

+ Be thoughtful about menu planning, dietary restrictions, budgets, and presentation standards.

Requirements

What We're Looking For

+ Bachelor's Degree REQUIRED

+ 1-2 years of administrative experience preferred, but strong recent graduates with internship experience are welcome to apply.

+ Exceptional organizational skills, accuracy, and the ability to juggle multiple priorities.

+ Excellent written and verbal communication skills.

+ Professional presence with a strong customer‑service orientation.

+ Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint).

+ Discretion, reliability, and the ability to handle sensitive information appropriately.

Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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