Executive Assistant

Job title: Executive Assistant

Location: Cambridge MA, Framingham MA, Waltham MA, Swiftwater PA, Morristown NJ

Join a global network that powers how Sanofi delivers — seamlessly, purposefully, and  Manufacturing & Supply, you’ll help reimagine how life‑changing treatments reach people everywhere, faster.

The Executive Assistant reports to the M&S Vaccines Quality Operations Head and is responsible for providing administrative support and project management to the M&S Vaccines Quality Operations Head and the Leadership Team to enhance the executive effectiveness by providing direct and indirect support.

This role requires the ability to manage within a complex, fast paced and dynamic environment, a very high level of administrative skill, strong oral and written communication skills, flexibility, adaptability, collaboration, and the ability to manage multiple tasks of equal/varying priorities is essential. Support action items assigned to and by the management are accomplished within the prescribed timeframe and according to the plan.

We’re an R&D‑driven, AI‑powered biopharma company committed to improving people’s lives and delivering compelling growth. Our deep understanding of the immune system – and innovative pipeline – enables us to invent medicines and vaccines that treat and protect millions of people around the world. Together, we chase the miracles of science to improve people’s lives.

• Manage multiple priorities in a fast‑paced and demanding environment
• Prioritize conflicting needs, handle matters expeditiously, proactively, and follows‑through on successful completion of tasks
• Proactive calendar management for the M&S Vaccines Quality Operations Head, including respecting ways of working
• Pro‑actively manage meeting logistics and arrange domestic and international travel
• Ensure efficient and compliant processing of expenses
• Schedule meetings/reserves conference rooms and organizes social events
• Ad hoc project support as needed by leadership team members
• Proactively developing agendas and taking meeting minutes for Team meetings
• Prioritize and execute tasks with minimal direction or supervision
• Maintain a high level of confidentiality and professionalism at all times
• Interface with staff and senior level executives, external partners and consultants and keep the LT team updated on key information
• Model all Play to Win behaviors and contribute to a positive and inclusive culture
• Takes initiative and independently manages special/administrative projects
• Respond in a timely manner to various inquiries for information
• Meets regularly with other administrative team members to align on priorities
• Manage Purchase Orders; respond to inquiries from accounts payable and payees

• Bachelor's degree or equivalent experience
• 5+ years of experience as an Executive Assistant, preferably supporting senior leaders in a pharmaceutical, biotech, or healthcare environment
• Exceptional organizational skills with the ability to manage multiple priorities and meet deadlines
• Strong written and verbal communication skills
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
• Experience with travel coordination and expense management systems (e.g., Concur)
• High level of professionalism, discretion, and confidentiality

• Experience in clinical development, R&D, or a scientific environment
• Familiarity with Workday, SAP, or similar enterprise systems
• Experience supporting global teams across multiple time zones
• Knowledge of pharmaceutical industry terminology and processes

• Bring the miracles of science to life alongside a supportive, future‑focused team.
• Discover endless opportunities to grow your talent and drive your career, whether it’s through a promotion or lateral move, at home or internationally.
• Enjoy a thoughtful, well‑crafted rewards package that recognizes your contribution and amplifies your impact.
• Take good care of yourself and your family, with a wide range of health and wellbeing benefits including high‑quality healthcare, prevention and wellness programs and at least 14 weeks’…