Experience Coordinator

Key Responsibilities

• Assist in day‑to‑day office operations to ensure a welcoming, organized, and well‑functioning workplace.
• Maintain office inventory, including kitchen supplies, snacks, beverages, office supplies, and other operational necessities.
• Support onboarding logistics, including preparing welcome swag packages, ordering technology accessories, and ensuring new hires have a positive first‑day experience.
• Use discretion and keep confidential company financial information and employee personal information.

• Coordinate client meeting logistics, arrange catering, conference room setup, meeting materials, and hospitality details.
• Coordinate and ship client gifts, appreciation packages, and other client delight initiatives.
• Manage reservations and logistics for client dinners, meetings, and special events.

• Provide planning support for company events, holiday celebrations, off‑sites, team gatherings, and employee engagement initiatives.
• Assist with venue research, vendor coordination, catering, registration, transportation, and event execution.
• Help track timelines, budgets, checklists, and event deliverables.

• Serve as a friendly first resource for routine employee questions, directing more complex inquiries to the appropriate People team member.
• Partner with the People Operations team on employee engagement programs, orientation activities, and talent development events.
• Assist with special projects and cross‑functional initiatives.
• Use AI tools and technology to improve efficiency and organization.

• 3+ years of experience in office administration, coordination, executive support, or a similar role, ideally in a fast‑paced environment.
• Strong organizational skills and attention to detail, with the ability to juggle multiple tasks and priorities.
• Strong communication and interpersonal skills, with a collaborative, service‑oriented approach.
• Sound judgment and a proactive, problem‑solving mindset, with comfort asking questions and escalating when appropriate.
• Proficient with a laptop and experience using Microsoft Office Suite, with the ability to quickly learn new technology.
• Committed to a hands‑on, on‑site approach, with the physical ability to lift up to 20 pounds and adapt to extended periods of standing and walking as needed.

• Highly proactive with a strong sense of ownership and accountability.
• Exceptionally organized with outstanding attention to detail.
• Tenacious and will persevere until you’ve exceeded expectations.
• Strong project management and multitasking skills.
• Collaborative team player who is not afraid to roll up their sleeves and jump in wherever support is needed.
• Able to take direction well while independently owning projects from start to finish.

Leave your fingerprint - Your voice, your mind, and your mark matter. Bring your creativity, perspective, and passion into everything you do.

Show up like it’s Day 1 - Treat the work and the company as if it’s yours to shape.

Give it and take it as a gift - Use compliments and constructive feedback to grow.

Progress over process - Stay agile, focus on what matters, and harness the latest technology to keep us ahead.

Own the we - Ask tough questions, take responsibility, and build something greater together.

Drink the good stuff - Celebrate wins and the tries.

Do the right thing - If it feels right or wrong, it is.

We are committed to hiring the best team possible to create groundbreaking brand experiences that inspire change. We believe in a diverse set of perspectives that deliver the best solutions for our clients. We actively seek talent across all backgrounds, including but not limited to race, age, sexual orientation, gender identity and expression, national origin, religion, disability, and veteran status.

• Healthcare Coverage – Four medical insurance options, plus dental and vision plans.
• 401(k) Plan – Rev Health matches 100% of the first 3% of your contributions and 50% of the next 2%, totaling a 4% match if you contribute at least 5%.
• Company‑Paid Life Insurance – Providing peace of mind for you and your loved ones.
• Additional perks and ancillary benefits are also available.