Executive Assistant

Position Overview

We are seeking an Administrative Assistant to join our Zelis team. This role is critically important, enabling the Leadership team to work most effectively with internal and external stakeholders and fulfill their commitments to Zelis’ clients and internal stakeholders. This is not just an administrative role; it requires a highly organized individual to support, manage, and facilitate the needs of the leadership team and be accustomed to a visible role and juggling multiple priorities simultaneously.

The role also requires a person who is highly resourceful and highly technical to manage the day effectively and efficiently in a fast-paced environment.

• Operate highly technically in a paperless environment.
• Provide administrative assistance, such as writing and editing e‑mails, drafting memos, and preparing communications on the leadership’s behalf.
• Possess expert knowledge of Microsoft Outlook, Word, Excel, PowerPoint, and Smartsheet for preparing reports and presentations.
• Coordinate video and audio conference calls.
• Work closely with the leadership team to remain apprised of/schedule upcoming commitments.
• Schedule meetings, maintain and update daily Outlook calendars.
• Confirm objectives for meeting invites, participants, materials for all calendar needs.
• Ensure appropriate and timely communication to meeting participants.
• Follow up with copies of communication materials as appropriate.
• Provide direct daily support to the leadership team.
• Responsible for travel, itineraries, meeting arrangements & workday expense reports.
• Prepare presentation materials for meetings using MS PowerPoint, MS Word, MS Excel.
• Work discreetly with confidential information.
• Assist with onboarding new hires to the team.
• Work closely with any operational department heads as it relates to departmental projects.
• Responsible for the facilitation of client gifts and holiday gifts/cards.

• Bachelor’s degree or equivalent experience.
• 3–5+ years supporting mid‑to‑senior level executives.
• Strong organizational skills and ability to prioritize multiple tasks seamlessly with strong attention to detail.
• Exceptional organizational skills and multitasking ability.
• Discretion with confidential information.
• Problem‑solving skills and quick solution recognition.
• Ability to anticipate needs while managing day‑to‑day workflow.
• Proactive, accountable, and excellent judgment.
• Detail‑oriented, able to work in a fast‑paced environment.
• Quick adopter of new technology and ability to acquire new technical skills.
• Works under pressure and meets deadlines.
• Highly resourceful team player able to function independently with limited direction.
• Able to work beyond traditional work hours.
• Not requiring visa sponsorship.

Zelis is headquartered in the United States, with multiple locations across the country and in Hyderabad, India. All employee work locations are based on the needs of the position and are determined by the Leadership team. While location expectations vary by role, candidates within approximately 50 miles of a U.S. office are generally preferred to support collaboration when needed. Our hybrid approach is flexible, and in‑office presence is guided by team and business needs rather than a fixed weekly schedule.

$65,000.00 – $82,650.00

We provide a base salary that considers multiple individualized factors, including experience, education, qualifications, and job‑related skills. Base pay is just one component of our total rewards package, which may also include discretionary bonus plans, commissions, or other incentives depending on the role. Full‑time associates are eligible for a competitive benefits package, including 401(k) with employer match, flexible paid time off, holidays, parental leaves, life and disability insurance, and health benefits (medical, dental, vision, and prescription drug coverage).

Zelis is proud to be an equal‑opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran…