Strategic Executive Assistant & Office Operations Lead

Responsibilities

• Open, sort, and distribute incoming correspondence, including faxes and mail.
• Type letters, memos, and other correspondence as required.
• Maintain payroll and attendance records for the department or for assigned staff.
• File and retrieve documents, records, and reports.
• Greet visitors and determine whether they should be given access to specific individuals.
• Prepare responses to departmental correspondence containing routine inquiries.
• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Prepare agendas and make arrangements for meetings.
• Make travel arrangements, as needed.
• May conduct research, compile data, and prepare basic papers for consideration and presentation by supervisor.
• Maintain supervisor's schedule by coordinating and scheduling meetings.
• Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software.
• Act as liaison with those both inside and outside the company in regards to administrative issues, including but not limited to property maintenance matters and machine and computer equipment repairs.