Administrative Assistant

Administrative Assistant

We are looking for an Administrative Assistant to perform a variety of administrative tasks and support our company's senior-level managers. Admin Assistant's responsibilities include but are not limited to managing calendars, payroll, presentations, preparing cost analysis. To be successful in this role, you should be well-organized, have great time management skills, Microsoft excel skills and be able to act without guidance.

Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members. Additional responsibilities include managing calendars, making travel arrangements and preparing expense reports.

Responsibilities

• Act as the point of contact among executives, employees, clients and other external partners

• Manage information flow in a timely and accurate manner

• Manage executives' calendars and set up meetings

• Must have strong writing and review skills, skills in PowerPoint presentation

• Rack daily expenses and prepare weekly, monthly or quarterly reports

• Act as an office manager by keeping up with office supply inventory.

• Format information for internal and external communication memos, emails, presentations, reports

• Take minutes during meetings.

• Screen and direct phone calls and distribute correspondence.

• Organize and maintain the office filing system.

• Backorder resolution

• Contract renewals

• Invoice discrepancies resolution

• Vendor Mgt

Education: High School Diploma or GED

Relevant Experience:

• Work experience administratively supporting leadership

• Strong proficiency in MS Office especially in Excel and Power Point

• Outstanding organizational and time management skills, creative and willing to take work independently.

• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines, Oracle)

• Excellent verbal and written communications skills

• Discretion and confidentiality

• Willing to work in a competitive environment.

• Minimum 2 years of experience in Business Administration or relevant area.

At Atlantic Health, our promise to our communities is; anyone who enters one of our facilities will receive the highest quality care delivered at the right time, at the right place, and at the right cost. This commitment is also echoed in the respect, development and opportunities we give to our more than 22,000 team members. Headquarters in Morristown, New Jersey, we are one of the leading non-profit health care systems in the nation.

Our facilities and sites of care include:

• Atlantic Health Morristown Medical Center, Morristown, NJ
• Atlantic Health Overlook Medical Center, Summit, NJ
• Atlantic Health Newton Medical Center, Newton, NJ
• Atlantic Health Chilton Medical Center, Pompton Plains, NJ
• Atlantic Health Hackettstown Medical Center, Hackettstown, NJ
• Atlantic Health Goryeb Children's Hospital, Morristown, NJ
• Atlantic Health Centra State Healthcare System, Freehold, NJ
• Atlantic Medical Group
• Atlantic Visiting Nurse
• Atlantic Mobile Health
• Atlantic Rehabilitation

We have more than 900 community-based healthcare providers affiliated through Atlantic Medical Group.

We have received awards and recognition for the services we have provided to our patients, team members and communities. Below are just a few of our accolades:

• Chosen for 17 years by Fortune as one of the magazine's "100 Best Companies to Work For."
• Atlantic Health Morristown and Atlantic Health Overlook Named by Newsweek as two of the "World's Best Hospitals" in 2026.
• Atlantic Health Morristown and Atlantic Health Overlook ranked within the top three hospitals in New Jersey by U.S. News & World Report's  Best Hospital rankings.
• Atlantic Health scored four "A" grades by The Leapfrog Group in its Fall 2025 Hospital Safety Grades, performance measures reflecting errors, accidents, injuries and injections, as well as systems hospitals have in place to prevent harm.
• Atlantic Health Morristown and Atlantic Health Overlook are New Jersey's only hospitals to be named among America's 50 Best hospitals by Health grades in 2026.
• Named by Becker's Healthcare as one of the "165 Top Places to Work in Healthcare – 2026.
• Atlantic…