Office Administrator

Atrium is seeking on behalf of our client a Office Administrator based in Morristown, NJ.

A background check may be run only after a conditional offer is made, where permitted by law.

Salary/Hourly Rate:

$60,000-$70,000

Position Overview:

Seeking an Office Administrator to oversee daily office operations and provide comprehensive administrative support to attorneys and staff. This role ensures an organized, efficient, and professional work environment while managing multiple tasks and priorities.

Responsibilities:

• Oversee daily office operations to ensure an efficient and organized work environment
• Manage calendars, schedule meetings, conference calls, and appointments for attorneys and staff
• Coordinate office correspondence, including phone calls, emails, mail distribution, and document preparation
• Maintain and organize electronic and physical filing systems while ensuring confidentiality of sensitive information
• Assist with legal document formatting, proofreading, copying, scanning, and preparation for client meetings and court filings
• Coordinate office supplies, vendor relationships, equipment maintenance, and facility needs
• Process invoices, expense reports, and vendor payments while maintaining accurate records
• Assist with client intake, greeting visitors, and providing exceptional customer service
• Support onboarding of new employees, coordinate office events, and assist with general HR administrative functions
• Maintain office policies, procedures, and administrative workflows to improve operational efficiency
• Collaborate with attorneys, paralegals, and administrative staff to support ongoing legal matters and firm initiatives

Required Experience/Skills:

• Bachelor's degree or equivalent work experience preferred
• 3+ years of office administration, executive support, or operations experience, preferably within a legal or professional services environment
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Excellent organizational, time management, and multitasking abilities
• Strong written and verbal communication skills
• High level of professionalism, discretion, and attention to detail
• Experience managing confidential information and handling sensitive documents
• Ability to prioritize competing deadlines while working independently and collaboratively

Preferred Experience/Skills:

• Experience supporting attorneys or legal professionals
• Familiarity with legal office procedures and terminology
• Strong problem-solving skills and adaptability in a fast-paced environment

Education Requirements:

• Bachelor's degree in Business Administration, Legal Studies, or a related field preferred

If eligible under the ACA, medical, dental and vision benefits and time off in accordance with local paid sick time laws will be offered. Additional benefits may include paid holidays, a 401(k)-retirement plan, life insurance, disability coverage, and an employee assistance program, where applicable. Other compensation programs may include overtime, shift differentials, bonuses, commissions, or other incentive compensation, where applicable.

Commitment to Diversity

As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.

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