Administrative Assistant

Job title: Coordinator General Medicines US Medical T1D Insulins and EP
Location: Morristown, NJ

Join the team transforming how healthcare is delivered for chronic and specialty conditions worldwide. In General Medicines, you’ll help drive meaningful outcomes in diabetes, transplant, and immunology - with the scale and urgency patients deserve.

This position will support the Medical Heads of Diabetes, Cardiometabolic, & Foundation Teams and team members in the department. The individual will be the central point of contact and/or assist the department with continuous and future projects to provide high quality, accurate, and timely output and service to key stakeholders.

We’re an R&D-driven, AI-powered biopharma company committed to improving people’s lives and delivering compelling growth. Our deep understanding of the immune system – and innovative pipeline – enables us to invent medicines and vaccines that treat and protect millions of people around the world. Together, we chase the miracles of science to improve people’s lives.

• Manages multiple priorities in a fast‑paced environment, pro‑actively managing calendars, scheduling meetings, organizing events, managing domestic and global meetings logistics, and arranging domestic and international travel with both internal and external parties.
• Ensures efficient processing of expenses for management and senior staff, as requested.
• Prioritizes and executes tasks with minimal direction or supervision.
• Handles confidential information.
• Digitally savvy, compiles and prepares information for presentations using MS Office software and other tools.
• Provides a positive presence and excellent support with answering and prioritizing requests and communications, interfaces with staff and senior level managers, executives, external partners and consultants.
• Ensures smooth and efficient flow of day‑to‑day administrative operations.
• Interfaces with important functions such as People & Culture, Finance, etc., to ensure efficiency.
• Takes initiative and independently manages special/administrative projects in a dynamic and fast paced environment.
• Supports new hire and departure activities.
• Fills on for Executive Assistant when needed.
• Performs other duties as required.

WORK LEADERSHIP OR SUPERVISION – Leads the General Medicines US Medical Team.

Required Experience:

Minimum 5 years of experience in administrative duties
High school diploma

The company reserves the right to consider candidates not possessing these minimum requirements but who possess an equivalent combination of comparable education and experience. Internal Career Development candidates are one example where minimum educational and job experience requirements may not be applicable.

• Proficient in MS Office tools, including PowerPoint and SharePoint/Teams content administration
• Ability to work independently and proficiently in a global, multi-site, multi-national environment
• Ability to multi-task, exercise judgement, make decisions and take action to complete assignments in a fast‑paced and changing environment and the ability to work in a team environment.
• Ability to establish and maintain good working relationships and internal networks with minimal direction
• Strong interpersonal skills
• Ability to manage complex meeting/travel plans and arrangements
• Excellent verbal and written communication skills
• High ethical standards and maintenance of confidentiality

Professional

Competencies:

This is a desk job with no specific physical requirements other than to use standard office equipment such as PC, telephone, email, fax, copy machine, etc. Ability to travel. Job requires consistent demonstration of appropriate behavioral competencies as defined through the company's Leadership…