Document Control Assistant

Document Control / Project Support Specialist

Location:
Morristown, NJ (Onsite)

This position supports the Document Control team and Project Managers by ensuring accurate, timely, and organized documentation for engineering projects. The role plays a key part in maintaining document standards, coordinating across project teams, and supporting successful project delivery.

• Support document control activities for multiple small projects and assist with medium and large projects as needed
• Set up documentation workflows and project files in accordance with established standards and procedures
• Collaborate with team members to establish and maintain document control processes
• Communicate document system procedures to project teams
• Coordinate documentation with engineers and project stakeholders
• Compile and maintain electronic project data books
• Issue document transmittals to clients and vendors
• Process and track vendor submittals
• Package and distribute electronic documents for internal teams, clients, and vendors
• Monitor document workflows and flag issues or discrepancies
• Notify appropriate team members of vendor or client troubleshooting issues
• Perform additional duties as assigned

• High School Diploma or GED required
• Applicable experience may substitute for education requirement
• Minimumof 3 years of relevant experience in document control, project coordination, or administrative support
• Proficiency in Microsoft Office, including Word, Excel, and Access
• Strong and accurate data entry skills
• Ability to follow written instructions and established guidelines
• Strong organizational and prioritization skills
• Attention to detail and accuracy
• Ability to analyze information, apply common sense, and make sound decisions
• Dependable, adaptable, and able to manage multiple priorities
• Effective communication and interpersonal skills
• Ability to work under deadlines and maintain composure in a fast-paced environment

This employer is an Equal Opportunity Employer and considers all qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, or any other protected status.