Office Manager

Key Responsibilities

• Office Operations & Facilities:
  Conduct daily walkthroughs to ensure the space is clean, safe, and fully operational. Manage and track inventory of office supplies, pantry items, and decorative elements. Maintain workspace assignments and seating charts; create and update nameplates. Coordinate with building management and vendors for maintenance, repairs, and service needs. Monitor SLAs, KPIs and contractual agreements of external partners. Where required, evaluate alternative providers and support necessary change management.
  
  Schedule freight elevator for moves, deliveries, and project work.
• Reception & Visitor
  
  Experience:
  
  Greet and assist visitors, answer inquiries, and create a positive first impression of Corient. Provide hospitality services (e.g., water, coffee) and assist with coats and luggage. Respond to and direct incoming calls and emails professionally. Maintain visitor management systems and issue badges in compliance with security protocols.
• Employee Support & Onboarding:
  Assist HR with onboarding by coordinating building access, office orientation, and workstation setup. Manage the Workplace Request Log and respond promptly to inquiries. Oversee mail, deliveries, and shipping services.
• Event & Culture Coordination:
  Support office events and engagement activities, including booking rooms and managing logistics. Ensure all deliveries and events comply with building insurance and reservation requirements. Help maintain an environment that reflects company values and enhances employee experience.
• Safety, Security & Compliance:
  Monitor adherence to building access protocols and visitor management. Support emergency procedures, drills, and safety programs. Check fire extinguishers, exit signs, AEDs, and ensure exits remain clear.
• Vendor & Technology Coordination:
  Manage vendor relationships, including cleaning and maintenance services. Process Certificates of Insurance (COIs) for vendors and contractors. Maintain office equipment (printers, copiers, AV systems) and coordinate IT troubleshooting.
• Financial & Reporting:
  Track office expenses, supply purchases, and vendor invoices. Provide updates on occupancy, space needs, and operational issues.
• Special Projects:
  Assist with onsite moves, relocations, and space updates. Support business continuity during weather events or operational disruptions.

• High school diploma or equivalent (required); associate or bachelor’s degree preferred.
• Ability to work on-site in the office five (5) days per week.
• Proven experience in office management, hospitality, or administrative roles.
• Strong organizational, communication, and multitasking skills.
• Proficiency in Microsoft Office Suite and visitor management systems.
• Ability to handle AV setup and basic IT troubleshooting.
• Professional appearance and attention to detail.

This position is exempt and is paid according to the laws of the State of New Jersey. The pay range for this position is $27 - $32 per hour.

This position requires the physical capabilities to work in an office environment, which may include prolonged periods of sitting at a desk and working on a computer. The position may require the ability to lift up to 15 pounds.

Must be 18 years of age or older and have unrestricted work authorization to work in the United States. U.S. citizenship or permanent residency required. Willingness to execute Corient’s Employee Agreement or Confidentiality and Non-Disclosure Agreement.

• 401(k) Plan with Employer Matching
• Four Medical Plan options that is generously subsidized by Corient
• Employer paid Dental, Vision & Life and AD&D Insurance
• Employer paid Short-term & Long-term Disability
• Paid Maternity & Parental Leave
• Flexible Spending Accounts & Health Savings Accounts
• Dependent Care FSA
• Commuter & Transit FSA
• Corporate Discount Program - Perkspot
• Training Reimbursement
• Paid Professional Designations
• Volunteer days

We are an equal opportunity employer. All candidates will be recruited and, if applicable, selected and employed without regard to sex, race, religion, marital status, veteran status, age, national origin, sexual orientation, gender identity, color, creed, ancestry, disability, genetic information or any other basis prohibited by law.