Administrative Services Coordinator

Overview

We are seeking a dynamic, organized, detail‑oriented individual to join our team at the Morrisville FSD office. Responsibilities include coordinating the support and office functions related to administrative duties. The candidate will supervise one administrative support staff. The candidate is responsible for office and state/federal mandates that support children in DCF custody, and for coordinating and collaborating with Central Office, court and contracted staff, in addition to the District staff.

The candidate prepares personnel documents, serves as liaison with administrative staff concerning office, fiscal and personnel matters, maintains and monitors the budget and makes recommendations and requests regarding needs, prepares and maintains office records and reports of moderate complexity including weekly vendor billing, and answers routine correspondence as required.

The ideal candidate will have supervisory experience, be proficient in Word, Excel, Outlook, Visio, and be able to navigate other computer systems essential to the overall function of the office. The candidate must be able to work well as a member of various teams and have strong interpersonal communication skills. This position requires someone who can work at a steady pace, juggle multiple demands each day, be flexible, reliable, dependable, and find satisfaction in a job well done.

Additional duties include coordinating the administration of a variety of functions in an office with DCF staff and community partners. The candidate evaluates and uses information to make administrative improvement recommendations and implement change strategies; provides guidance on applying administrative requirements to varying situations; recommends changes to office procedures to adopt management decisions and policies; and identifies problems in administrative workflow, evaluates and recommends alternative administrative processes.

The work is assistive and focuses on extending the capabilities of professional or managerial positions.

As of July 12, 2026, the step 1 rate for pay grade 21 will be $25.08 per hour and the step 15 rate will be $39.04 per hour.

This position, Administrative Services Coordinator I (Job Requisition #55048), is open to all State employees and external applicants.

• High school diploma or equivalent AND at least 2 years of experience providing administrative‑level support.
• One year of full‑time college coursework in accounting, business or public administration, office administration or closely related field AND at least 1 year of experience providing administrative‑level support.
• Two years of full‑time college coursework OR an associate's degree in accounting, business or public administration, office administration or closely related field.
• One year or more of experience as an Administrative Services Technician IV with the State of Vermont.

Experience working with the VISION system (Vermont People Soft financial management system) may be required.

NOTE:

Only administrative work experience is qualifying. Administrative support includes those functions that keep the organization running or provide the resources for others to provide the programmatic work (e.g., accounting, budget management, grant administration, finance, human resources, payroll, purchasing, or space management).

As a State employee you are offered a great career opportunity, but it's more than a paycheck. The State's total compensation package features an outstanding set of employee benefits that are worth about 30% of your total compensation, including:

• 80% state‑paid medical premium and a dental plan at no cost for employees and their families
• Work/life balance: 11 paid holidays each year and a generous leave plan
• State‑paid Family and Medical Leave Insurance (FMLI)
• Two ways to save for your retirement: a state defined benefit pension plan and a deferred compensation 457(b) plan
• Tuition reimbursement
• Flexible spending healthcare and childcare reimbursement accounts
• Low‑cost group life insurance
• Incentive‑based wellness program
• Qualified Employer for Public Service Student…