Payroll Administrator

Responsibilities

• Process multi-state payroll on a weekly, bi-weekly, or semi-monthly basis, ensuring accuracy and timeliness
• Review, audit, and reconcile employee timekeeping data, attendance records, overtime, and paid leave balances
• Maintain payroll records and employee earnings, deductions, garnishments, tax with holdings, and direct deposit information
• Administer payroll-related changes including new hires, terminations, promotions, compensation changes, and benefit deductions
• Ensure compliance with federal, state, and local wage and hour laws
• Support prevailing wage projects by accurately tracking, processing, and reporting certified payroll and applicable fringe benefits
• Prepare payroll reports, reconciliations, and supporting documentation for internal and external audits
• Partner with Human Resources to ensure employee records and payroll information remain accurate and current
• Respond to employee questions regarding pay, deductions, taxes, leave balances, and payroll policies
• Coordinate payroll tax filings and support year-end activities, including W-2 processing and payroll reconciliations
• Monitor and maintain payroll system functionality and recommend process improvements where appropriate
• Assist with labor distribution reporting, job costing, and workforce reporting as needed
• Maintain confidentiality of employee and company information at all times

• Associate's degree in Accounting, Finance, Business Administration, Human Resources, or related field; equivalent experience may be considered
• 3–5 years of payroll administration experience
• Strong understanding of payroll laws, wage and hour regulations, and payroll best practices
• Multi-state payroll processing experience
• Experience processing payroll for a workforce of 200+ employees
• Proficiency with Microsoft Excel, including formulas, lookups, and data reconciliation
• Strong attention to detail and high degree of accuracy
• Excellent organizational, analytical, and problem-solving skills
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Strong customer service and communication skills

Demonstrates expertise in multi-state payroll processing, ensuring compliance with federal, state, and local wage laws while maintaining accurate payroll records and employee information. Proficient in payroll administration, reporting, and supporting audits, with strong analytical and problem-solving capabilities.