Accounts Receivable and Accounts Payable Manager

Accounts Receivable and Accounts Payable Manager

NIOX is a medical device company focused on point of care asthma diagnosis and management. Our market-leading NIOX® products are used in clinical settings by physicians around the world to improve asthma diagnosis and management and by leading research organizations conducting clinical studies on behalf of pharmaceutical companies. At present, NIOX provides products and services in around 50 countries.

In order to support these activities we are currently seeking an Accounts Receivable and Accounts Payable Manager (AP & AR Manager).

Scope

The AP and AR Manager is responsible for the accurate and timely processing of many of the underlying transactions which are included in the monthly management accounts, by either undertaking these tasks or overseeing the Finance Administrator. This includes Accounts Receivable, Accounts Payable, and Office Administration. The AP and AR Manager also ensures that company policies, processes and procedures are robust and adhered to and supports the Senior Staff Accountant and Controller in their reporting responsibilities.

Goal

The position ensures that NIOX Inc. is managed in a cost-effective and fiscally responsible manner.

Under the direction of the Controller, the AP and AR Manager shall be responsible for:

• Accounts Receivable
• Collection of outstanding receivables
• Managing customer payments via online sales portal, and manual credit card payments where necessary
• Process returns
• Collaboration with the Sales team on the status of aging work in progress to drive prioritized customer communications and optimize revenue recognition.
• Entry and deposit of customer payments
• Developing and maintaining key performance indicators (aging, managing credit limits, etc.) to evaluate customers' performance/revenue reserves
• Determining bad debt reserve and need for write-offs
• Supporting distributor network – processing of chargebacks and receivables. Support distributors with clear concise correspondence and account status updates.
• Manage GPO program. Including monthly support of GPO program administrative items including data compilation/verification for processing payment of GPO fees and sending monthly commission reports to GPO partners.
• Reviewing and approving advance billing requests and other manual invoice requests
• Supervising issuances of credit notes and invoice adjustments
• Maintenance of high-quality customer records in the ERP system and online portal, liaising with other departments as required
• Accounts payable (line management and backup)
• Line management of Finance Administrator – allocating tasks to ensure all areas of responsibility are performed to a high standard and on a timely basis. Supervising the Finance Administrator's work as required. Ensuring appropriate training and support is put in place for that role.
• Acting as backup for the Finance Administrator on key tasks and processes, including:
• Managing purchase orders, incoming vendor invoices, and vendor payments
• Processing of employee expenses
• Managing the corporate credit card
• Managing vendor contracts
• Physical Inventory (backup)
• Researching / resolving inventory discrepancies
• Posting inventory adjustments to the general ledger
• Forecast and budget maintenance
• Assisting with monthly forecast of Cash Flow and Income Statements
• Supporting annual budget and quarterly forecast
• Software
• Internal support for Finance related software (including but not limited to SAP, Paymode, Cyber Source, SANA, all GPO and customer sites)
• Provide guidance to internal staff on the proper use of software and develop procedures for continual improvement of interaction with accounting software
• Assist with compiling and reviewing system/data conversion files for new acquisitions and/or system upgrade
• Operations & processes
• Working in conjunction other departments and colleagues to ensure proper process flow as they relate to accounts receivable and accounts payable
• Liaising with internal sales departments, legal and business affairs, external auditors, and tax advisors as required.
• Managing vendor contracts particularly as they pertain to the Morrisville office
• Participating in and supporting initiatives and/or…