Administrative Assistant

Administrative Assistant

Our client, a growing HVAC services company, is seeking a professional and customer-focused Administrative Assistant to join their team on a contract-to-hire basis. This role is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and takes pride in delivering exceptional customer service.

The Administrative Assistant will serve as the first point of contact for customers, vendors, and contractors while supporting daily office operations. The successful candidate will be highly organized, detail-oriented, and comfortable managing multiple priorities throughout the day.

Key Responsibilities

• Answer and route incoming phone calls professionally and efficiently
• Coordinate and communicate with contractors, technicians, and customers
• Respond to general inquiries regarding services, appointments, and company information
• Process invoices and assist with accounts payable-related administrative tasks
• Maintain accurate records and filing systems
• Schedule appointments and update service calendars as needed
• Assist with data entry and administrative reporting
• Provide excellent customer service and resolve issues in a timely manner
• Support various office functions and special projects as assigned