Facilities Administrative Operations Manager
Job in
Morrow, Clayton County, Georgia, 30287, USA
Listed on 2026-06-12
Listing for:
Clayton State University
Full Time
position Listed on 2026-06-12
Job specializations:
-
Administrative/Clerical
Administrative Management, Office Administrator/ Coordinator, Business Administration -
Business
Administrative Management, Office Administrator/ Coordinator, Business Administration
Job Description & How to Apply Below
Located in Morrow, Georgia, Clayton State University is roughly 15 miles southeast of downtown Atlanta. The university offers employees an adaptable, collaborative environment that fosters professional and personal development.
The university is committed to having a positive impact on the State of Georgia and beyond by serving students and the community through broadening access to high-quality education and advancing workforce development. Clayton State offers multiple certificates, Associate's, Bachelor's, and Master's Degree programs, which currently enroll over 5,500 students in challenging campus and online courses.
Clayton State's main campus is situated on 214 beautiful acres in a lakeside setting just minutes from downtown Atlanta, making access to the vibrant metropolitan area swift. The Atlanta-Journal Constitution has named the university a Top Workplace in Atlanta for six consecutive years. The Chronicle of Higher Education also named Clayton State one of 79 higher education institutions across the nation in its list of 2017 Great Colleges to Work For.
Job Summary
The Facilities Administrative Operations Manager provides comprehensive administrative, financial, and operational support for Facilities Management. This position oversees departmental administrative functions, purchasing and procurement activities, budget tracking and reconciliation, work order coordination, vendor engagement, inventory management, and customer service operations. The role serves as a key liaison between Facilities Management and campus stakeholders to ensure efficient day-to-day operations, effective communication, and accurate financial and operational reporting.
This position also supports operational logistics, maintenance coordination, contract administration, and front-office management while contributing to process improvement initiatives and operational efficiency across Facilities Management.
Responsibilities
Administrative & Operational Support
¿ Coordinate, enter, track, and close demand and preventative maintenance work orders using the campus work order management system.
¿ Serve as a primary point of contact for Facilities Management by responding to phone, email, and in-person inquiries.
¿ Route and coordinate responses related to campus comfort, safety, and operational concerns, including HVAC, electrical, plumbing, fire alarms, and emergency maintenance issues.
¿ Maintain departmental records, files, reports, spreadsheets, and operational documentation.
¿ Provide administrative support for departmental operations, projects, meetings, and communications.
¿ Coordinate front-office operations and ensure excellent customer service for campus stakeholders.
¿ Assist with operational planning and implementation of departmental initiatives and special projects.
Financial Management & Procurement
¿ Assist with development, monitoring, and reconciliation of departmental budgets and operational expenses.
¿ Track expenditures and prepare financial reports, projections, and operational summaries.
¿ Reconcile operational revenue and expenses across applicable institutional systems.
¿ Process purchase requisitions, purchase orders, invoices, p-card transactions, and payment requests in compliance with university policies and procedures.
¿ Coordinate vendor contracts, service agreements, and procurement documentation.
¿ Monitor and track fixed operational costs, utility expenses, and service expenditures.
¿ Support audits, documentation requests, and financial compliance activities.
Warehouse & Inventory Operations
¿ Coordinate purchasing, receiving, storage, and distribution of materials, tools, equipment, and supplies.
¿ Maintain inventory records and conduct periodic audits to ensure accuracy and accountability.
¿ Assist with surplus property management and asset disposition in accordance with university and state guidelines.
¿ Support campus delivery coordination and logistical operations as needed.
¿ Maintain asset records, including acquisition, transfer, and disposition documentation.
Utilities, Data, & Systems Management
¿ Track and analyze utility usage and related expenses.
¿ Prepare reports supporting…
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