Senior Manager, Strategic Planning & Program Management

POSITION: Senior Manager, Strategic Planning & Program Management

DEPARTMENT: Program Management & Engineering

PAYGRADE: 118 (E)

PAY: Min: $129,342/ Mid: $164,910 / Max: $200,480

DEADLINE: Open Until Filled

JOB SUMMARY:
The purpose of this position is to plan, direct, and oversee the operations and staff of the Program Management Division of the Program Management and Engineering Department; to identify and plan capital projects; to provide project management support for those projects; to oversee the administration of the On-Demand Engineering Services Master Service Agreements; and to develop and manage the CCWA Strategic Master Plan.

ESSENTIAL JOB FUNCTIONS:

Manages and evaluates assigned staff; develops and oversees employee work schedules to ensure adequate coverage and control; compiles and reviews timesheets; approves/processes employee concerns and problems and counsels or disciplines as appropriate; assists with or completes employee performance appraisals; directs work; acts as a liaison between employees and the Engineering Director; and trains staff in operations, policies, and procedures.

Organizes, prioritizes, and assigns work; prioritizes and schedules work activities in order to meet objectives; ensures that assigned employees have the proper resources needed to complete the assigned work; monitors status of work in progress and inspects completed work; consults with assigned staff to assist with complex/problem situations and provide technical expertise; provides progress and activity reports to management; and assists with the revision of procedure manuals as appropriate.

Oversees design, plan review, and construction of all major CCWA capital improvements and additions to the water, sewer, and stormwater piping systems and water and water reclamation treatment facilities; manages consulting and construction procurements and contracts; and coordinates with other departments to assist in completion of planning, assessment, design, and construction projects as needed.

Oversees major strategic planning initiatives for CCWA including the strategic master plan, asset management, environmental permitting, interdepartmental projects, and watershed management.
Assists the Engineering Director with preparation of the annual operating and capital budget as well as financial planning relative to Strategic Master Plan projects.

Communicates with the CCWA Board and public regarding planning, construction, and procurement issues; communicates with CCWA Board regarding approval and status of engineering projects.
Facilitates and fills data requests from engineers that could include historical technical documents, reports, drawings and coordination for SCADA data, plant operating data, data (financial/asset data), GIS data (mapping), CMMS data (work order), Customer Information System data, etc.

Provides technical guidance on projects using an understanding of CCWA water withdrawals, discharges, water plants, wastewater treatment plants, distribution system, conveyance system, permits, and asset management practices to support execution of strategic master plan projects.

Reviews construction contractor payment applications, engineering invoices, progress reports to ensure invoices align with project status, deliverables, and contractual rates.

Serves as a liaison to engineering firms engaged in planning, permitting, designing, and constructing improvement projects for the CCWA; coordinates the preparation and management of project work scopes and budgets; directs consultants in the delivery of projects; and reviews and approves consultant and contractor invoices for projects.

Manages projects and provides other necessary support to CCWA departments and staff; evaluates designs and manages construction of water production, water reclamation, water, sewer, and stormwater systems improvements; and directs CCWA staff in the delivery of projects.

Develops and maintains business processes for developing scopes of work, obtaining approval for projects, and executing projects; utilizes established capital funding and financial procedures for planning capital projects.
Identifies and coordinates project scope, critical path tasks, funding requirements, interim project goals, project contingencies, and other project management tasks; creates and coordinates project documentation, project budget, and project bid specifications; monitors expenditures; coordinates and updates project schedules; monitors project progress and adherence to objectives and contract specifications; and prepares and submits required reports and updates.

Represents projects internally for all CCWA concerns; consults with CCWA staff, contractors, engineers, and other officials to review status of projects, review/resolve problems, receive advice/direction, and provide technical expertise and recommendations.

Coordinates project meetings, communications, and work activities between key business units, project teams, government agencies, and other participants;…