Financial Unit Temporary Lead

Financial Unit Temporary Lead

The Financial Unit Temporary Lead position within the Office of Sponsored Programs is responsible for leading the Accounting Specialists and the financial management of externally funded sponsor projects. This position will provide support to the Accounting Specialists by performing reviews of complex billing, financial reporting and closeouts to ensure compliance with sponsors' terms and conditions. The Financial Unit Temporary Lead will perform various reconciliations to identify issues or gaps in internal controls.

This position will apply a solid understanding of federal, state and other regulations and processes surrounding sponsored projects to ensure financial stewardship of funds and minimize university risk of loss due to non-compliance. This position is a temporary appointment with a one-year term.

Responsibilities include organizing, prioritizing, and planning team and personal workloads to meet deadlines; managing competing deadlines and a variety of assignments that require a high degree of attention; reviewing all financial reporting and closeouts prepared by the Accounting Specialists prior to submission to the sponsor; assisting with complex billing and financial reporting, award setups and modifications, annual in house closes, and letter of credit draw reconciliations;

assisting Accounting Specialists in resolving closeout discrepancies and outstanding obligations; running aging report monthly and conducting a risk assessment and providing recommendations for collection activities; providing workload coverage for team members during high volume periods and staff vacancies; training new team members and providing ongoing training to team members on new/changing policies, procedures, and systems; and providing supervisor with a monthly report for progress towards backlogged tasks.

Additional responsibilities include monitoring approaching award termination dates and contacting departments and PIs to ensure awards are being either prepped for closeout or that an extension has been requested; reviewing agreement/contract to verify final reporting requirements, including final invoice and final financial reporting due dates, and special reporting requirements (e.g. patent and property reporting); working with Department Grant Administrators (DGAs) to ensure all expenditures have posted to Banner or, if expenditures are still pending, adjusting final invoices to reflect those expenses;

reviewing/auditing posted expenditures for compliance in Banner at the end and after of the award performance period and informing DGAs of the steps to remove costs if needed; preparing in house closes for awards that do not allow carry forward of funds into the next project year; analyzing and reconciling budgeted amounts, funds received, accounts receivable balance, and general ledger to ensure financial numbers are accurate;

researching differences in general ledger balances and processing correcting entries or making recommendations for potentially writing off uncollectable or errors in balances; ensuring that final invoices and reports are submitted within the contractual guidelines to avoid potential loss of funding; working with Principal Investigators (PIs) to complete final and accurate patent and property reports; monitoring final payments and inactivating Banner accounts;

running Burn Rate Report monthly and reviewing balances remaining or discrepancies after the final invoice has been completed to ensure accounts are being inactivated in a timely manner and all sponsor's requirements have been satisfied; reviewing and verifying accuracy of amounts indicated by Banner process; preparing, reconciling, and submitting highly complex billing for a variety of sponsors; researching, analyzing and resolving discrepancies;

preparing and submitting monthly, quarterly, fixed-price, and other invoices and backup documentation in compliance with sponsor policies and processes; working with PIs as needed for technical documentation to be included with invoices as needed; preparing and requesting fund electronically from various federal letter of credit systems to meet bi-weekly payroll requirements; performing reconciliation of balances in letter of credit systems verses letter of credit spreadsheet;

reviewing aging report monthly and following up with sponsors on outstanding payments of 90 days or more past due and 30 days past due for industry sponsors; working directly with the sponsor's representative to resolve any accounts receivable or other invoicing issues; reviewing contractual or regulatory guidance at account setup to ensure that system event dates are accurate and reporting is not delinquent;

reviewing Banner data prior to preparation of reports to ensure accuracy; preparing and submitting federal financial and other sponsor-format reports as required; preparing and submitting quarterly Federal Cash Transaction Reports (FCTRs); preparing and submitting Federal Financial…