Financial Unit Temporary Lead

Financial Unit Temporary Lead Classification Information

Posting Number | STH
002204P

Employee Category | Student/Temporary

Position Title | Financial Unit Temporary Lead

Location | Moscow, Off Campus Location - Hybrid eligible

Division/College | University Research

Department | University Research

FLSA Status | Non-Exempt

Pay Range | $28.84 per hour or higher, depending on experience.

Full Time/Part Time | Full Time

Work Schedule Summary | This position is a temporary appointment with a one-year term. The work schedule is 40 hours per week, Monday-Friday 8am-5pm, and is hybrid eligible.

Position Summary | The Financial Unit Temporary Lead position within the Office of Sponsored Programs is responsible for leading the Accounting Specialists and the financial management of externally funded sponsor projects. This position will provide support to the Accounting Specialists by performing reviews of complex billing, financial reporting and closeouts to ensure compliance with sponsors’ terms and conditions. The Financial Unit Temporary Lead will perform various reconciliations to identify issues or gaps in internal controls.

This position will apply a solid understanding of federal, state and other regulations and processes surrounding sponsored projects to ensure financial stewardship of funds and minimize university risk of loss due to non-compliance. This position is a temporary appointment with a one-year term.

Job Duty Function | Lead the Financial Unit by

• Organize, prioritize, and plan team and personal workloads to meet deadlines
• Manage competing deadlines and a variety of assignments that require a high degree of attention
• Review all financial reporting and closeouts prepared by the Accounting Specialists prior to submission to the sponsor.
• Assist with complex billing and financial reporting, award setups and modifications, annual in house closes, and letter of credit draw reconciliations.
• Assist Accounting Specialists in resolving closeout discrepancies and outstanding obligations.
• Run aging report monthly and conduct a risk assessment and provide recommendations for collection activities.
• Provide workload coverage for team members during high volume periods and staff vacancies
• Train new team members and provide ongoing training to team members on new/changing policies, procedures, and systems
• Provide supervisor with a monthly report for progress towards backlogged tasks.

Percentage Of Time | 70%

Essential/Marginal | Essential

Job Duty Function | Prepare and complete the closeout of sponsored project awards

• Monitor approaching award termination dates and contacting departments and PIs to ensure awards are being either prepped for closeout or that an extension has been requested
• Review agreement/contract to verify final reporting requirements, including final invoice and final financial reporting due dates, and special reporting requirements (e.g. patent and property reporting)
• Work with Department Grant Administrators (DGAs) to ensure all expenditures have posted to Banner or, if expenditures are still pending, adjusting final invoices to reflect those expenses
• Review/audit posted expenditures for compliance in Banner at the end and after of the award performance period and inform DGAs of the steps to remove costs if needed
• Prepare in house closes for awards that do not allow carry forward of funds into the next project year
• Analyze and reconcile budgeted amounts, funds received, accounts receivable balance, and general ledger to ensure financial numbers are accurate
• Research differences in general ledger balances and process correcting entries or make recommendations for potentially writing off uncollectable or errors in balances
• Ensure that final invoices and reports are submitted within the contractual guidelines to avoid potential loss of funding
• Work with Principal Investigators (PIs) to complete final and accurate patent and property reports
• Monitor final payments and inactivating Banner accounts
• Run Burn Rate Report monthly and review balances remaining or discrepancies after the final invoice has been completed to ensure accounts are being inactivated in a timely manner and all sponsor’s requirements have been satisfied

Percentage Of Time | 10%

Essential/Marginal | Essential

Job Duty Function | Ensure collection of funds from Sponsors

• Review and verify accuracy of amounts indicated by Banner process
• Prepare, reconcile, and submit highly complex billing for a variety of sponsors
• Research, analyze and resolve discrepancies
• Prepare and submit monthly, quarterly, fixed-price, and other invoices and backup documentation in compliance with sponsor policies and processes
• Work with PIs as needed for technical documentation to be included with invoices as needed
• Prepare and request fund electronically from various federal letter of credit systems to meet bi-weekly payroll requirements
• Perform reconciliation of balances in letter of credit systems verses letter of credit spreadsheet.…