Administrative Specialist II, Auxiliary Services

Administrative Specialist II, Auxiliary Services Posting Context Statement

The Admin Specialist II works in Auxiliary Services and is critical in supporting the work of multiple unit leaders in Auxiliary Services, including the AVP of Auxiliary Services, AVP of Campus Services and Director of Marketing. Auxiliary Services focuses on providing quality products and services to university students, faculty, staff and the greater community. Operational units include campus housing, campus dining, multi-use facilities, conference and event services, Vandal Store, Vandal Golf Course and business operation support units.

Auxiliary Services is a 24/7 operation with periodic night and weekend work.

The position provides a wide range of operational support to visitors, students and employees, navigating a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The primary responsibility is to serve as an administrative process expert and coordinator. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.

• Compose, proofread, edit and distribute a variety of business documents and routine reports
• Maintain schedules and event calendars
• Coordinate logistics for regular travel and meetings
• Collect and organize data, enter information into various electronic systems in accordance with university or department procedure to ensure accuracy and compliance, validate information and resolve conflicts in data
• Review internal operating procedures and practices to determine whether improvements can be made in areas such as workflow and records management
• Greet office visitors and respond to incoming calls and email correspondence. Provide information about office services and processes, redirect inquiries to appropriate offices/individuals
• Perform office support functions such as document or records management, composing or editing and formatting business documents, reception and/or customer service
• Using computer software and applications for word processing, spreadsheets, email and internet research
• Balance a workload of assigned tasks to meet multiple deadlines

• High School Diploma or equivalent

• Possess a valid driver’s license and be able to meet policy requirements for driving university-owned vehicles
• Ability to travel as needed

• Experience working in an environment that requires maintaining confidentiality of information
• Preparing business correspondence

• Occasionally lift, carry or otherwise move up to 25lbs

The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.

Applicants who are selected as final possible candidates must be able to pass a criminal background check.

Visa sponsorship is available for this position.