Administrative Specialist II

Division/College Vice Provost for Strategic Enrollment Management

Department Academic Support Programs

Location:

Moscow

The position provides a wide range of operational support to visitors, students, and employees. As an administrative process expert and coordinator, the primary responsibility is to serve as the first point of contact for the department, researching information, solving problems for faculty, staff, and students, and providing program and event assistance.

• Compose, proofread, edit, and distribute a variety of business documents and routine reports.
• Maintain schedules and event calendars.
• Coordinate logistics for regular travel and meetings.
• Collect and organize data, enter information into electronic systems in accordance with university or department procedures to ensure accuracy and compliance, validate information, and resolve conflicts in data.
• Review internal operating procedures and practices to determine whether improvements can be made in workflow and records management.
• Greet office visitors and respond to incoming calls and email correspondence. Provide information about office services and processes, redirect inquiries to appropriate offices or individuals.
• Perform office support functions such as document or records management, composing, editing, and formatting business documents, reception, and customer service.
• Use computer software and applications for word processing, spreadsheets, email, and internet research.
• Balance a workload of assigned tasks to meet multiple deadlines.

• High School Diploma or equivalent.

• None.

• Experience supervising staff, students, and/or volunteers.
• Experience collecting and compiling data.
• Experience using computer information systems that manage an organization’s finances, business processes, and/or records.

• None.

Degree qualification listed is required at time of hire.

The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.