Administrative Specialist III

This position is a member of the Admission Office staff team in the College of Law. The Administrative Specialist serves as the first point of prospect/applicant and incoming student contact and resolves issues or appropriately directs inquiries to College of Law Directors at the two locations – Moscow and Boise. They will support the admissions team and will play a vital role in organizing our law classes.

The position works with a high degree of initiative to provide advanced operational and programmatic support to visitors, students and employees by navigating and advising others on a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.

• Coordinate office functions and maintain office processes, procedures, and records
• Provide administrative support and coordinate activities of a department or unit by prioritizing, directing and responding to business matters involving university administrative functions
• Respond to routine and moderately complex questions/issues concerning unit/university policies, processes and procedures from internal and external contacts
• Support regular and non‑routine meetings and events; coordinate complex travel arrangements
• Compose and distribute meeting notes and routine correspondence or reports, such as presentations, statistical or monthly activity reports
• Maintain individual and office calendars
• Utilize university systems to create, review and submit financial documents including travel claims, purchasing card expense reports, claim vouchers, requisitions, purchase orders and deposit forms; may provide routine financial reports to unit administrator
• May supervise or direct the work of others
• Three years performing administrative or office support functions
• Composing, proofing and editing a variety of business documents, using proper grammar and punctuation as demonstrated in application materials
• Using computer software and applications for word processing, spreadsheets, email and internet research

• High School Diploma or equivalent

• Ability to travel within the region regularly throughout the year

• Associate’s, Bachelor’s or other college‑level degree program
• Providing reception
• Using complex software (such as financial and personnel records management systems) while completing administrative tasks
• Managing calendars and/or scheduling
• Interpreting, applying, and explaining complex information such as regulations, policies or services
• Independently solving problems and performing liaison activities in a work setting and coordinating activities requiring complex arrangements
• Experience working with faculty, staff, and students in a university office setting
• Experience collecting and compiling data
• Experience handling confidential information and using discretion when handling highly sensitive information
• Balancing a workload of assigned tasks to meet multiple deadlines
• Experience with document or records management

• None

Degree Requirement Listed degree qualification is required at time of application

The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.