Administrative Specialist II

Position Details

Title:

Administrative Specialist II

Department:
University Communications & Marketing

Location:

Moscow

Position Type:
Part Time (20 hours per week)

The position provides a wide range of operational support to visitors, students and employees, navigating a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university.

The primary responsibility is to serve as an administrative process expert and coordinator. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.

• Compose, proofread, edit and distribute a variety of business documents and routine reports
• Maintain schedules and event calendars
• Coordinate logistics for regular travel and meetings
• Collect and organize data, enter information into various electronic systems in accordance with university or department procedure to ensure accuracy and compliance, validate information and resolve conflicts in data
• Review internal operating procedures and practices to determine whether improvements can be made in areas such as workflow and records management
• Greet office visitors and respond to incoming calls and email correspondence. Provide information about office services and processes, redirect inquiries to appropriate offices/individuals
• Manage inventory
• Other duties as assigned

• Required Experience:
  • One year performing office support functions such as document or records management, composing or editing and formatting business documents, reception and/or customer service
  • Using computer software and applications for word processing, spreadsheets, email and internet research
  • Balancing a workload of assigned tasks to meet multiple deadlines
• Required
  
  Education:
  • High School Diploma or equivalent
• Other Requirements:
  • None
• Preferred:
  • Experience collecting and compiling data
  • Experience using computer information systems that manage an organization’s finances, business processes and/or records
• Physical Requirements &
  
  Working Conditions:
  • None

• FLSA Status:
  Overtime Eligible
• Employee Category:
  Classified
• Pay Range: $20.00 per hour or more depending on experience
• Type of Appointment:
  Fiscal Year
• FTE: 0.5
• Full Time/Part Time:
  Part Time
• Funding: N/A
• Visa Sponsorship:
  No
• Posting Date: 03/17/2024
• Open Until Filled:
  Yes

The University of Idaho (U of I) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, U of I does not discriminate on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender identity/expression, disability, genetic information or status as any protected veteran or military status in its programs or activities, including employment, admissions and educational programs.