Administrative Specialist , Pitkin Forest Nursery

Administrative Specialist I, Pitkin Forest Nursery

Position Details

Position Title:

Administrative Specialist I, Pitkin Forest Nursery

Division/College:
College of Natural Resources

Department:
Forest, Rangeland, & Fire Sciences

Location:

Moscow

Posting Context Statement:
This position at the Franklin H. Pitkin Forest Nursery supports reforestation and restoration efforts. Key duties include processing seedling orders, preparing invoices, and handling payments. The role involves maintaining the nursery's website, online sales portal, and seedling inventory, as well as ordering supplies and coordinating shipments and pickups. Outreach responsibilities include answering inquiries from customers, landowners, extension agents, government agencies, and the public, providing nursery tours, and attending conferences.

The role reports to the Director of the Pitkin Nursery and requires effective collaboration with other staff.

Position Overview:

Assist with administrative tasks including preparing correspondence, maintaining records, maintaining calendars, monitoring office inventory, ordering supplies when necessary and completing various assignments as needed. This position may be the first point of contact for the department, and is tasked with ensuring that information flows accurately, efficiently and effectively while maintaining appropriate confidentiality. Duties may include:
Manage records and documents;
Perform general administrative support tasks such as proofreading and receiving and distributing mail; may handle cash;
Greet visitors, callers and/or email inquiries, determining nature and purpose and directing them to specific destinations/individuals/information;
Other duties as assigned

Unit URL: https://(Use the "Apply for this Job" box below)./cnr

Position Qualifications

Required Experience:

Organizing tasks to meet deadlines;
Participating in teams to accomplish shared goals;
Using computer software and applications for word processing, email and internet searches

Required

Education:

High School Diploma or equivalent

Required Other:
Must be able to travel occasionally;
Must be at least 18 years old at time of hire

Additional Preferred:
Considerable experience working in an office setting;
Some experience with web development and maintenance;
Some experience supervising employees;
Some experience managing storefronts of online sales platforms, such as Marketplace;
Knowledge of nursery management and reforestation;
Interpersonal and communication skills, including email, technical writing, and phone etiquette;
Familiarity with accounting and financial management principles;
Ability to work with groups of people;
Customer service experience;
Ability to pay attention to detail and maintain accurate records

Physical Requirements &

Working Conditions:

Ability to lift, carry or otherwise move 60 pounds

Degree Requirement:
Listed degree qualification is required at time of hire

Posting Information

FLSA Status:
Non-Exempt

Employee Category:
Classified

Pay Range:
Commensurate with experience

Type of Appointment:
Fiscal Year

FTE: 1

Full Time/Part Time:
Full Time

Funding:
This position is contingent upon the continuation of work and/or funding.

A visa sponsorship is available for the position listed in this vacancy:
No

Posting Date: 06/23/2026

Closing Date:
Open Until Filled

Special Instructions to Applicants:
This position is open until filled. Priority will be given to applicants who have submitted their materials by July 7th, 2026.

Applicant Resources: https://-resources

Background Check Statement:
Applicants who are selected as final possible candidates must be able to pass a criminal background check.

EEO Statement:
The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.

Applicant Documents

Required Documents

Optional Documents