Executive Assistant III

Under general direction of the administrator, this position independently performs support duties related to the unit with a high degree of professionalism and adherence to strict confidentiality standards. The position oversees business operations and performs specialized and multifaceted administrative and project management functions, coordinates communications, and serves as a liaison and advisor to senior leadership in the college or unit.

The position serves as first point of contact for requests, policy/procedural questions and/or problem resolution, exercises delegated decision making authority for matters related to unit operations, and represents the administrator's views, preferences and decisions to internal and external constituents.

Duties may include:

Administrative and operational support:

* Lead and manage office operations and administrative personnel; coordinate with Financial Officer on financial matters; participate in budget development; approving expenditures on behalf of the administrator

* Coordinate complex travel, meeting and event arrangements

* Maintain calendars, databases, confidential files, systems and records of administrator activities and decisions

* Provide administrative and logistical support for meetings, internal/external/national boards, committees and/or councils which the administrator participates in, leads and/or sponsors

Project and initiative support:

* Advise on agendas and meeting strategy, goals and outcomes

* Support project management efforts by documenting scope and timelines, tracking progress towards key deliverables and facilitating the flow of information to participants and key stakeholders

* Advise on and help coordinate the strategic planning process

* Independently plan and complete assigned projects, events and programs with a defined scope and actively participate on project teams with other senior leaders in the unit

* Represent the unit on university-wide committees as appropriate

Information gathering, reporting and communications:

* Manage internal and external communications including responding on behalf of the administrator to personal and confidential correspondence and phone calls; coordinate and collaborate with University Communications and Marketing as needed

* Develop draft communications such as talking points, speech scripts and responses to correspondence

* Collect, compile, analyze and summarize data used for reports, records and other administrative documents; independently collect, summarize and submit data on behalf of the unit administrator

Other duties as assigned