Executive Assistant III

Position Title

Executive Assistant III

Boise, Idaho

Under general direction of the administrator, this position independently performs support duties related to the unit with a high degree of professionalism and adherence to strict confidentiality standards. The position oversees business operations and performs specialized and multifaceted administrative and project management functions, coordinates communications, and serves as a liaison and advisor to senior leadership in the college or unit. The position serves as first point of contact for requests, policy/procedural questions and/or problem resolution, exercises delegated decision making authority for matters related to unit operations, and represents the administrator’s views, preferences and decisions to internal and external constituents.

• Lead and manage office operations and administrative personnel; coordinate with Financial Officer on financial matters; participate in budget development; approve expenditures on behalf of the administrator
• Coordinate complex travel, meeting and event arrangements
• Maintain calendars, databases, confidential files, systems and records of administrator activities and decisions
• Provide administrative and logistical support for meetings, internal, external and national boards, committees and councils which the administrator participates in, leads and/or sponsors
• Advise on agendas and meeting strategy, goals and outcomes
• Support project management efforts by documenting scope and timelines; track progress toward key deliverables and facilitate the flow of information to participants and key stakeholders
• Advise on and help coordinate the strategic planning process
• Independently plan and complete assigned projects, events and programs with a defined scope and actively participate on project teams with other senior leaders in the unit
• Represent the unit on university‑wide committees as appropriate
• Manage internal and external communications including responding on behalf of the administrator to personal and confidential correspondence and phone calls; coordinate and collaborate with University Communications and Marketing as needed
• Develop draft communications such as talking points, speech scripts and responses to correspondence
• Collect, compile, analyze and summarize data used for reports, records and other administrative documents; independently collect, summarize and submit data on behalf of the unit administrator
• Other duties as assigned

• Six years of administrative or business operations support experience, including four years supporting a manager, director, department lead or similar level of administrator

• High School Diploma or equivalent

• Associate’s or bachelor’s degree
• Experience directly supporting and assisting an executive‑level administrator
• Demonstrated attention to detail
• Ability to manage multiple priorities simultaneously
• Organizing and prioritizing work to meet deadlines with highly accurate results
• Demonstrated leadership, organizational and decision‑making abilities
• Developing, organizing and implementing administrative projects and procedures
• Working in an environment that requires adherence to strict confidentiality standards
• Using computer information systems that manage an organization’s finances, business processes and records with a preference for experience using Banner, Chrome River and Vandal Web
• Working in higher education

None

$32.00 per hour or higher depending upon experience.

The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.