Administrative Specialist II

Administrative Specialist II

Position Details

Posting Number - SP005317P

Position Title
- Administrative Specialist II

Division/College
- Col of Letters, Arts & Social Sci.

Department
- Letters, Arts & Soc Sci Dean

Location
- Moscow

Posting Context Statement
- Reporting to the College Business Officer, the Administrative Specialist II is part of the college's central team, supporting multiple units within the College of Letters, Arts and Social Sciences (CLASS).

Position Overview
- The position provides a wide range of operational support to visitors, students and employees, navigating a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The primary responsibility is to serve as an administrative process expert and coordinator. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.

Duties may include:

• Compose, proofread, edit and distribute a variety of business documents and routine reports
• Maintain schedules and event calendars
• Coordinate logistics for regular travel and meetings
• Collect and organize data, enter information into various electronic systems in accordance with university or department procedure to ensure accuracy and compliance, validate information and resolve conflicts in data
• Review internal operating procedures and practices to determine whether improvements can be made in areas such as workflow and records management
• Greet office visitors and respond to incoming calls and email correspondence. Provide information about office services and processes, redirect inquiries to appropriate offices/individuals
• Manage inventory
• Other duties as assigned

Unit URL
- College of Letters, Arts, and Social Sciences

Position Qualifications

Required Experience
- One year performing office support functions such as document or records management, composing or editing and formatting business documents, reception and/or customer service Using computer software and applications for word processing, spreadsheets, email and internet research Balancing a workload of assigned tasks to meet multiple deadlines

Required Education
- High School Diploma or Equivalent

Required Other
- None

Additional Preferred
- Bachelor's degree in Business Understanding of financial transactions Strong or advanced analytical and problem solving skills Strong organization skills, detail-oriented, able to self-start, prioritize, multitask, and follow through

Posting Information

FLSA Status
- Non-Exempt

Employee Category
- Classified

Pay Range - $22.50 per hour or higher depending on education and experience

Type of Appointment
- Fiscal Year

FTE - 1

Full Time/Part Time
- Full Time

A visa sponsorship is available for the position listed in this vacancy.

- No

Posting Date - 06/15/2026

Closing Date

Open Until Filled
- Yes

Special Instructions to Applicants
- Position remains open until filled with a first consideration date of June 29, 2026. To apply, please submit the following:

Applicant Resources - https://(Use the "Apply for this Job" box below).-resources

Background Check Statement
- Applicants who are selected as final possible candidates must be able to pass a criminal background check.

EEO Statement
- The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.

Required Documents

Optional Documents

Required fields are indicated with an asterisk (*).