Administrative Specialist , Pitkin Forest Nursery

Position Details

Title: Administrative Specialist I, Pitkin Forest Nursery

Location: Moscow

Division/College: College of Natural Resources

Department: Forest, Rangeland, & Fire Sciences

Posting Number: SP005334P

Posting Date: 06/23/2026

Closing Date: Open Until Filled

This position at the Franklin H. Pitkin Forest Nursery supports reforestation and restoration efforts. Key duties include processing seedling orders, preparing invoices, handling payments, maintaining the nursery’s website, online sales portal, and seedling inventory, ordering supplies, coordinating shipments and pickups. Outreach responsibilities include answering inquiries from customers, landowners, extension agents, government agencies, and the public, providing nursery tours, and attending conferences.

The role reports to the Director of the Pitkin Nursery and requires effective collaboration with other staff.

• Assist with administrative tasks including preparing correspondence, maintaining records, maintaining calendars, monitoring office inventory, ordering supplies when necessary and completing various assignments as needed.
• Serve as the first point of contact and ensure that information flows accurately, efficiently, and effectively while maintaining confidentiality.
• Manage records and documents.
• Perform general administrative support tasks such as proofreading and receiving and distributing mail; may handle cash.
• Greet visitors, callers and/or email inquiries, determining nature and purpose and directing them to specific destinations, individuals, or information.
• Other duties as assigned.

Required Experience

• Organizing tasks to meet deadlines.
• Participating in teams to accomplish shared goals.
• Using computer software and applications for word processing, email and internet searches.

Required Education

• High School Diploma or equivalent.

Required Other

• Must be able to travel occasionally.
• Must be at least 18 years old at the time of hire.

Preferred

• Considerable experience working in an office setting.
• Some experience with web development and maintenance.
• Some experience supervising employees.
• Some experience managing storefronts of online sales platforms, such as Marketplace.
• Knowledge of nursery management and reforestation.
• Interpersonal and communication skills, including email, technical writing, and phone etiquette.
• Familiarity with accounting and financial management principles.
• Ability to work with groups of people.
• Customer service experience.
• Ability to pay attention to detail and maintain accurate records.

Physical Requirements & Working Conditions

• Ability to lift, carry or otherwise move 60 pounds.

Pay Range:
Commensurate with experience. Classified, Full Time, Non-Exempt.

The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.

Applicants must be able to pass a criminal background check.