Programs Administrator I or II

Sponsored Programs Administrator I or II

Position Title Sponsored Programs Administrator I or II

Division/College University Research

Department University Research

Location Moscow, Off Campus Location - Remote/Hybrid Option Available

• Sponsored Programs Administrator I – $49,816 per year or higher.
• Sponsored Programs Administrator II – $54,346 per year or higher.

This position facilitates the submission of proposals for external funding by the University of Idaho, reviewing them to ensure compliance with federal, state, university and sponsor regulations and guidelines. University faculty and staff create proposals to outside agencies to fund research, instruction, and other service projects through the university. The Sponsored Programs Administrator I is responsible for providing compliance oversight for research administration and sponsored programs;

supporting the research, creative, and scholarly endeavors of the university faculty, staff, and students; ensuring the responsible stewardship of external sponsored funding; and assisting with compliant submission of proposals.

• Serve as a liaison to sponsor contacts on proposal‑related administrative questions and issues
• Provide assistance, interpretation and guidance to principal investigators (PIs) and other university employees
• Collect and review required proposal documents
• Conduct research and analysis of new and existing agency requirements; recommend changes to university processes and policies as needed for compliance
• Maintain records and contribute to metrics data
• Coordinate proposal approvals for submission
• Other duties as assigned

This position facilitates the compliant submission of proposals for external funding by the University of Idaho. University faculty and staff create proposals to outside agencies to fund research, instruction, and other service projects through the university. This position is responsible for providing leadership for research administration and sponsored programs, supporting the research, creative, and scholarly endeavors of the university faculty, staff, and students.

It focuses on ensuring the responsible stewardship of external sponsored funding; overseeing the submission of mid‑ to large‑scale proposals by reviewing those proposals to ensure compliance with federal, state, university and sponsor regulations and guidelines; and mitigating risk by training other positions and staff, faculty, and students.

• Serve as a liaison to sponsor contacts on proposal‑related administrative questions and issues
• Provide assistance, interpretation and guidance to principal investigators (PIs) and other university employees to mitigate risk and maintain compliance
• Collect and review required proposal documents, including mid‑ and large‑scale proposals
• Conduct research and analysis of new and existing agency requirements; recommend changes to university processes and policies as needed for compliance
• Develop, deliver and participate in workshops and seminars
• Maintain records and contribute to metrics data
• Organize, prioritize, and plan own workload to meet deadlines
• Simultaneously handle a variety of proposals that require a high degree of attention
• Coordinate proposal approvals for submission
• Provide one year of financial processing support within an electronic finance system
• Use spreadsheet software to compile, summarize and analyze financial data
• Interpret, apply, and explain financial stewardship processes

• High School Diploma or equivalent

• None

• Certified Research Administrator or Certified Financial Research Administrator
• At least one year in a sponsored programs‑related support position
• Experience supporting proposal development or submission
• Experience using electronic proposal submission systems (such as research.gov, Grants.gov, NSPIRES, eRACommons, ASSIST)
• Experience participating in project budgeting, preferably at an institute of higher education, a non‑profit or a federal entity
• Experience interpreting, applying and explaining…