Administrative Specialist I

Division/College Vice Provost for Strategic Enrollment Management

Department

Department Registrar's Office

Location

Location Moscow

Posting Context Statement

The Office of the Registrar provides state-of-the-art service in the areas of registration and student records, and supports academic affairs in a variety of ways, ranging from publication of professional quality Class Schedules and General Catalogs to scheduling classroom space. By providing high-quality service to students, faculty, and staff in a broad range of activities, the Office of the Registrar plays a key role in the everyday life of the University.
This position is the first point of contact for current and prospective students, parents, faculty, staff and alumi, assisting with registration and academic record services.

Position Overview

Assist with administrative tasks including preparing correspondence, maintaining records, maintaining calendars, monitoring office inventory, ordering supplies when necessary and completing various assignments as needed. This position may be the first point of contact for the department, and is tasked with ensuring that information flows accurately, efficiently and effectively while maintaining appropriate confidentiality.

Duties may include:

• Manage records and documents
• Perform general administrative support tasks such as proofreading and receiving and distributing mail; may handle cash
• Greet visitors, callers and/or email inquiries, determining nature and purpose and directing them to specific destinations/individuals/information
• Participating in teams to accomplish shared goals
• Using computer software and applications for word processing, email, and internet searches

Required Education

• High School Diploma or equivalent

Required Other

• None

Additional Preferred

• Experience working in an office setting
• Experience in Registrar’s Office or within higher education

Physical Requirements & Working Conditions

• None

Degree Requirement

Degree Requirement Listed degree qualification is required at time of hire

Posting Information

FLSA Status

FLSA Status Non-Exempt

Employee Category

Employee Category Classified

Pay Range

Pay Range $19.00 per hour or higher depending on education and experience

Type of Appointment

Type of Appointment Fiscal Year

FTE

1

Full Time/Part Time

Full Time/Part Time Full Time

Funding

A visa sponsorship is available for the position listed in this vacancy.

A visa sponsorship is available for the position listed in this vacancy. No

Posting Date

Posting Date 07/24/2026

Closing Date

Open Until Filled Yes

Applicants who are selected as final possible candidates must be able to pass a criminal background check.

EEO Statement

The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.

Required Documents

• Resume/CV
• List of References
• Letter of Qualification

Optional Documents

Required fields are indicated with an asterisk (*).

• * How did you hear about this employment opportunity?
  • Academic Careers
  • Association of Public and Land Grant Universities (APLU)
  • Chronicle
  • Facebook
  • Higher Ed/Academic Impressions
  • Higher Ed Jobs
  • Idaho Department of Labor/Job Service including Job Central or Idaho Works (Idaho works.gov)
  • Inside Higher Ed
  • Linked In
  • Newspaper
  • Other Venue
  • Professional Listservs (Ex: NACUBO, AAAE, ISMC, etc.)
  • University of Idaho Website
  • University of Idaho Daily Register
  • University of Idaho Employee
  • Word of Mouth
  • Higher Education Recruitment Consortium (HERC)
• * Were you referred to this employment opportunity by a current University of Idaho employee? If so, please provide their name and department.

  (Open Ended Question)