Executive Assistant II

Under direction of the administrator, this position performs specialized and multifaceted administrative and project management activities in support of the programs, special projects and activities for which the administrator is responsible, while maintaining a high degree of professionalism and adherence to strict confidentiality standards. The position serves as liaison to various university offices and internal/external/national boards, committees and/or councils which the administrator participates in, leads and/or sponsors.

The position serves as first point of contact for issues of concern, researching and assessing their nature to provide the administrator with information to respond to concerns.

Duties may include:

• Coordinate complex travel, meeting and event arrangements for management and other individuals
• Maintain calendars, databases, confidential records and systems
• Coordinate office operations, delegate work and provide input on performance evaluations
• Collaborate with the Financial Officer on financial matters; monitor adherence to established budget

• Participate in setting meeting goals and outcomes; compile and distribute agendas and meeting materials
• Support project management efforts by documenting scope and timelines, tracking progress towards key deliverables, drafting meeting notes/records and facilitating the flow of information to participants; may independently plan and complete assigned projects, events and programs with a defined scope

• Research and compile information; develop draft communications such as response communications, talking points, speech scripts and responses to correspondence and presentations
• Coordinate the collection and compilation of data and materials for reports, records and other administrative documents
• Distribute/submit finalized administrative decisions, communications and reports on behalf of the administrator /li>
• Four years of administrative or business operations support experience, including two years supporting a manager, director, department lead or similar level of administrator

• High School Diploma or equivalent

• Ability to work nonstandard hours, if necessary
• Must posses a valid driver’s license
• Ability to attend meetings or make deliveries on campus
• Ability to travel if necessary

• Associate’s or Bachelor’s degree
• Ability or willingness to learn Excel and use AI to optimize operational excellence
• Working knowledge of University of Idaho business platforms including Banner, Chrome River, Soft Docs, People Admin, or similar
• Ability to maintain confidentiality while managing highly sensitive documents and information
• Willingness to contribute to team effort to achieve goals of programs and office and display grace under pressure
• Excellent written and verbal communication skills
• Demonstrated dependability, initiative, and work ethic
• Strong organizational skills and exceptional attention to detail.
• Demonstrated ability to anticipate needs, identify issues proactively, and independently develop solutions in a fast-paced executive environment

• Ability to sit for long periods of time and type on keyboards
• Ability to lift and/or otherwise move items weighing up to 30 lbs

Posting Information

FLSA Status

FLSA Status Non-Exempt

Employee Category

Employee Category Classified

Pay Range

Pay Range $32.00 per hour or higher depending on education/experience

Type of Appointment

Type of Appointment Fiscal Year

FTE

1.0

Full Time/Part Time

Full Time/Part Time Full Time

Funding

A visa sponsorship is available for the position listed in this vacancy.

A visa sponsorship is available for the position listed in this vacancy. No

Posting Date

Posting Date 08/03/2026

Closing Date

Open Until Filled Yes

Applicants who are selected as final possible candidates must be able to pass a criminal background check.

EEO Statement

The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.

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• * How did you hear about this employment opportunity?
  • Academic Careers
  • Association of Public and Land Grant Universities (APLU)
  • Chronicle
  • Facebook
  • Higher Ed/Academic Impressions
  • Higher Ed Jobs
  • Idaho Department of Labor/Job Service including Job Central or Idaho Works (Idahoworks.gov)
  • Inside Higher Ed
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