Operations and Outreach Coordinator

Job Details

20 hours/week, hourly position

In-person (Moscow, Idaho)

Pay: $25/hour

Deadline: rolling basis, with preference for applications received before June 15, 2026

Organization Overview

Everyone at Terra Graphics International Foundation (TIFO) has a fierce belief in a simple purpose: that all people have the right to live and work in a healthy environment. TIFO supports governments, NGOs, universities, and community leaders to develop programs that improve health in communities impacted by mining and other hazardous industries. Our work is guided by our values, which include scientific integrity, knowledge sharing, and environmental equity.

We envision a world where all people have the knowledge and skills to protect future generations and maintain livelihoods.

Position Summary

We are seeking an organized and proactive part‑time Operations and Outreach Coordinator (OOC) to support our team. The ideal candidate will have strong organizational and communication skills, and a passion for TIFO’s mission.

Position Responsibilities

Primary responsibilities will be to support day‑to‑day operations and support the TIFO team in implementing projects. Secondary responsibilities are to promote TIFO through newsletters, social media, and events. The responsibilities below are listed in order of priority. In a typical week, the majority of time will be dedicated to the first items. When those areas are stable, the role expands to include tasks lower on the list.

Primary:
General Management

• Ensure TIFO maintains an organized, professional work environment with adequate technology, equipment, supplies, and other resources for staff to perform their duties.
• Serve as the primary point of contact for technical (IT) needs, resolving issues, and delivering solutions to support staff/volunteers/board members’ productivity and workflow continuity.
• Embrace a team‑first mindset, stepping in where needed to help meet deadlines, and contributing to team priorities and organizational goals.
• Ensure that TIFO’s organizational files—both electronic and paper—are properly organized, archived, and accessible to staff.
• Manage TIFO’s software and cloud‑based systems, tracking software and hardware needs to ensure everything is up to date.

Primary:
Nonprofit Operations, Financials, & Compliance

• Accurately process all incoming donations, update donor records in our management system (Little Green Light, LGL), and maintain data integrity for financial reporting and future outreach.
• Manage the end‑to‑end “thank you” process, ensuring every donor receives a timely, personalized acknowledgment such as a handwritten card, phone call, or email.
• Coordinate donor appreciation activities and fundraising events, managing everything from guest lists and invitations to day‑of logistics and post‑event follow‑up.
• Provide general IT support to the TIFO team, supporting basic troubleshooting, software updates, file access, and password management.
• Provide dedicated support for international travelers by overseeing essential pre‑trip checklists and verifying that all insurance and logistical requirements are finalized.
• Working with the Executive Director and Project Manager, assist in tracking expenditures for grant‑funded projects, working with the TIFO bookkeeper and the project manager to ensure records meet TIFO Internal Controls procedures and grantor requirements.

Secondary:
Board & Governance Support

• Coordinate activities of TIFO’s Board of Directors, including scheduling meetings and trainings.
• Support Board members, volunteers, and interns in tracking their contributions to TIFO (financial and in‑kind hours).

Secondary:
Outreach and Engagement

• Maintain a regular presence on TIFO’s social media platforms by posting updates and responding to public inquiries in a professional and timely manner.
• Share high‑quality content, including short videos, graphics, and photos, to increase the likelihood of content being shared.
• Use analytics tools to monitor engagement metrics and refine strategies for maximum impact.
• Write, edit, and design the layout for quarterly email newsletters. Engage staff and volunteers in contributing to the newsletter and coordinate their…