Finance - Accounting Specialist @ LSC

Moses Lake School District 161 Learning Services Center
- Moses Lake, Washington Open in Google Maps

Shift time is subject to building needs.

POSITION OVERVIEW

The Accounting Specialist performs technical accounting and financial support functions within the Business Services Department to ensure accurate financial recordkeeping, compliance with district procedures, and proper stewardship of district funds. This position supports district accounting operations by maintaining financial records, processing transactions, reconciling accounts, assisting with audits and budget preparation, and providing technical support to school buildings and district staff.

The Accounting Specialist works collaboratively with the Business Manager, accounting staff, and building personnel to ensure consistent accounting practices aligned with district policies and Washington State regulations. The position requires strong attention to detail, accuracy, organization, and the ability to manage multiple financial processes simultaneously.

QUALIFICATIONS

• High School diploma or equivalent.
• Associate’s degree in Accounting, Business Administration, or related field preferred.
• Minimum three (3) years of progressive responsibilities in accounting or bookkeeping; school finance experience preferred.
• Knowledge of governmental or school district accounting practices preferred.
• Strong organizational and problem-solving skills with attention to detail.
• Ability to work independently and meet deadlines.
• Strong written and verbal communication skills.
• Demonstrated ability to maintain confidentiality and professionalism.
• Proficiency with financial software and computer applications;
  Skyward experience preferred.
• Ability to work collaboratively with district staff and provide technical assistance.
• Demonstrated ability to effectively manage assigned workload and prioritize tasks to meet established deadlines, including working additional hours when directed or when approved to meet operational needs.

ESSENTIAL JOB FUNCTIONS

Accounts Receivable & Revenue Processing

• Maintain accounts receivable records and monitor billing processes.
• Supervise receipting procedures and ensure accurate documentation of district revenues.
• Prepare and monitor billing and collection processes.
• Balance revenues to the appropriate funds and reconcile revenues with the County Treasurer.
• Take daily deposits to the bank as required.
• Review and reconcile revenue collections for district funds.

Accounting Operations

• Maintain accounting records and general ledger subsidiary systems.
• Process and reconcile interfund transfers.
• Prepare journal entries and support month-end closing processes.
• Ensure accurate coding of revenues and expenditures in accordance with district procedures and state requirements.
• Maintain fixed asset records and supporting documentation.
• Maintain vendor and financial records in compliance with district procedures.
• Reconcile financial records and accounts as assigned.
• Assist in reconciling the general ledger with County Treasurer reports and subsidiary systems.
• Monitor building-level accounting procedures for accuracy and compliance.
• Review accounting transactions to ensure adherence to district policies and procedures.

Budget & Financial Reporting Support

• Assist in the preparation of financial statements and required financial reports.
• Assist with budget preparation and monitoring of non-personnel expenditures.
• Provide financial data and reports as requested.
• Support the preparation of annual financial reporting processes.

Audit & Compliance Support

• Prepare documentation and supporting materials for audits.
• Assist auditors by providing requested financial records and explanations of procedures.
• Ensure accounting activities conform to district policies, procedures, and regulatory requirements.

Technical Support & Training

• Provide technical accounting support to building secretaries and district staff.
• Provide training and guidance related to receipting, deposits, and accounting procedures.
• Assist in the development and improvement of accounting procedures and workflows.
• Serve as a resource to school buildings regarding accounting practices.

• Work collaboratively…