Secretary - Secretary II High School Counseling Office Receptionist

Secretary II - High School Counseling Office Receptionist

Moses Lake High School

8 hours per day/200 work days [12 days before school & 8 days after school]

Monday – Friday 6:45-3:15pm

Salary Range:
Per P.S.E. Contract

Performs a wide variety of secretarial, clerical, and bookkeeping duties using independent judgment within generally defined methods, practices, and procedures.

Required Qualifications:

• High School Diploma or G.E.D. equivalent.
• Two (2) years of previous secretarial/clerical experience, which include the use of computer applications and office responsibilities: or any combination of education and experience which provides the applicant with the knowledge, skills, and abilities required to perform the job.
• Must have the ability to understand and execute verbal and written instructions, policies, and procedures.
• Must have the ability to communicate effectively both orally and in writing.
• Must be willing to work with a flexible schedule.
• Experience using SKYWARD, the student management system, preferred.
• Experience using Homeroom, Calendar and Google Suite preferred.
• Bilingual/biliterate preferred.

Knowledge

Required:

• General office/secretarial practices and procedures.
• Common practices and procedures of processing and disseminating information and supporting documentation.

Functions:

• Greet, welcome, and assist students, parents, and staff in a busy office setting.
• Answer telephone, receive and respond to inquiries and concerns by directing the calls to correct department or administrator.
• Schedule appointments for students, parents, and staff to see the counselors and adjust schedules as needed.
• Process electronic transcript requests.
• Must have the ability to relate in a positive way with supervisory staff, classroom teachers, and students using tact, courtesy, kindness, and professionalism - often in the midst of a very busy office setting.
• Work cooperatively with the administrator(s) and staff to maintain a safe school and caring learning environment.
• Be professionally dressed and maintain a clean organized workstation.
• Assist with the registration of new students.
• Update student demographics information and address information as requested by staff and /or parents.
• Oversee the filing and management of student cum files including updating and transferring files if needed.
• Assist with the distribution and mailing of student report cards and progress reports.
• Run address labels for various mailings.
• Assist with maintaining the MLHS Counseling Dept. website.
• Assist in providing secretarial support for administrators as needed.
• Provide communication to staff, parent, students, and maintain record keeping of varied programs such as academic interventions, etc.
• Assist in providing reports of varying natures as needed to staff and administrators. Examples might include attendance, behavior, and academic reports.
• Serve as the Red Rover absence management back up
• Ability to work with a high degree of accuracy and attention to detail to meet deadlines.
• Interprets as needed if an individual possesses multiple language skills.
• Must have high expectations and standards of job performance and excellent attendance.
• Ability to maintain the confidentiality of sensitive information.
• Perform other duties as assigned.

Testing Requirements:

• First aid card may be required for specific positions
• Ability to successfully complete the following assessments:
  Typing (upper Moderately Effective to Highly Effective range), math, grammar, basic excel, proofreading, writing sample (optional), 10-key test (optional), accounting (optional) tests.
• Current in-district employees with five (5) or more years of experience in the Moses Lake School District may have the typing test waived at the discretion of the principal/director.

The Moses Lake School District #161 does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, honorably discharged veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boys Scouts and other designated youth groups.