Secretary III - Teaching & Learning
Job in
Moses Lake, Grant County, Washington, 98837, USA
Listing for:
Learning Services Center
Full Time
position
Listed on 2026-07-23
Job specializations:
-
Administrative/Clerical
Education Administration, Office Administrator/ Coordinator, Administrative Management, Healthcare Administration
Job Description & How to Apply Below
Position: Secretary III - Teaching & Learning @ Learning Services Center
Secretary III
- Teaching & Learning Secretary
8 hours per day/ 260 work days per year
Shift Time:
Monday
- Friday;
Approximately 7:30-4:30 pm
Salary Range:
Per P.S.E. Contract
Shift time is subject to building needs.
Reports To:
Executive Director of Teaching and Learning
Position Overview
The Teaching and Learning secretary plays a pivotal role in ensuring the smooth and efficient operation of administrative tasks within the department. Exceptional organizational skills, attention to detail, and the ability to communicate effectively will contribute to maintaining a positive and productive workflow. This position performs a wide variety of secretarial, clerical, and bookkeeping duties using independent judgment within generally defined methods, practices and procedures.
This secretary serves as a central administrative support professional within the school district, contributing to the effective coordination and operation of district-level services. This role functions as a hub of communication and organization, supporting cross-departmental needs with a focus on accuracy, discretion, and responsiveness.
As a key point of contact for staff, community members, and outside organizations, this secretary helps ensure smooth internal workflows and positive public interactions. The position requires strong interpersonal skills, exceptional attention to detail, and the ability to manage competing priorities in a dynamic environment. With a broad understanding of district operations, this secretary plays a vital role in promoting efficiency, professionalism, and continuity across administrative functions.
Qualifications
High school diploma or equivalent; additional relevant education preferred.Successful experience with positive office communication required (A history of clear communication with district staff, students, parents and the general public using tact, courtesy and good judgment).Documented history of working with all staff members in a positive, cooperative and professional manner.Demonstrated knowledge and skills of office practices, procedures and equipment.Demonstrated knowledge and skills of general bookkeeping practices and procedures.Demonstrated knowledge, skills and abilities to effectively use a variety of computer applications such as Google Suite, Word, Excel, Skyward, Citrix and others as specified.Demonstrated knowledge and skills to develop and maintain office procedures and recordkeeping systems.Demonstrated knowledge and skills to independently plan, organize and coordinate office activities, often in supervisor's absence.Demonstrated abilities to type or enter data quickly and accurately.Demonstrated knowledge and ability to perform calculations quickly and accurately and record and balance financial data.Ability to work independently with a high degree of accuracy and attention to detail in all areas.Demonstrated ability to understand and execute verbal and written instructions, policies and procedures.Ability to maintain the confidentiality of sensitive information.Documented history of good attendance. Good attendance and punctuality required.School secretarial experience preferred.Bilingual preferred.Essential Job Functions
Duties may include, but are not limited to the following:
Organize and coordinate office operations. Independently performs tasks involving personnel, budgeting, and facilities, and makes related decisions within the scope of authority, often in the supervisor's absence.Assist in developing office procedures and policies; establishes and maintains recordkeeping systems.Support Teaching and Learning initiatives by coordinating logistics for professional development events, workshops, and trainings, including registration, materials preparation, scheduling, and communication with participants.Assist with monitoring timelines and compliance for state and federal instructional program requirements (e.g., Title I, LAP, Highly Capable, Bilingual).Coordinate and track staff participation in required training and certification programs; maintain accurate records and provide reports as needed.Compile, format, and distribute Teaching and Learning communications such as newsletters, bulletins, and updates to instructional staff.Assist with coordination and communication regarding curriculum adoptions, piloting processes, and instructional material distribution.Maintain department documentation related to academic programs, assessments, and instructional resources.Support data collection efforts related to student achievement, program evaluation, or grants by preparing forms, organizing submissions, and ensuring accuracy in compiled data.Act as a liaison between schools and the Teaching and Learning department to ensure timely responses to inquiries and dissemination of essential information.Format, type, edit, and proofread correspondence, memos, forms, reports, meeting minutes, and other documents from handwritten draft, oral instructions, or dictation using a variety of computer…
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