Secretary III - Teaching & Learning @ Learning Services Center

Secretary III – Teaching & Learning @ Learning Services Center

Moses Lake School District #161 – Learning Services Center, Moses Lake, Washington.

Job : 5840914

Final date to receive applications: Posted until filled

Posted: Jul 20, 2026 7:00 AM (UTC)

Starting Date: Aug 5, 2026

Position Type: Full‑time

Salary: $25.41 to $30.64 per year (P.S.E. Contract)

The Teaching & Learning secretary provides essential administrative support within the district. Responsibilities include managing communications, coordinating events, maintaining records, and performing bookkeeping tasks. This role serves as a central point of contact for staff, students, parents, and external partners, ensuring smooth workflow and professional service.

• High school diploma or equivalent; additional relevant education preferred.
• Successful experience with positive office communication.
• Documented history of working with all staff members in a positive, cooperative and professional manner.
• Knowledge and skills of office practices, procedures, and equipment.
• Knowledge and skills of general bookkeeping practices and procedures.
• Proficiency in Google Suite, Word, Excel, Skyward, Citrix, and related applications.
• Ability to develop and maintain office procedures and record‑keeping systems.
• Strong organizational and time‑management skills, able to work independently.
• Typing speed and accuracy required.
• Financial data calculation and balancing skills.
• Understanding and execution of verbal and written instructions, policies and procedures.
• Ability to maintain confidentiality of sensitive information.
• Good attendance and punctuality.
• School secretarial experience preferred.
• Bilingual preferred.

• Organize and coordinate office operations, including personnel, budgeting and facilities.
• Assist in developing office procedures and policies and maintaining record‑keeping systems.
• Support Teaching & Learning initiatives by coordinating logistics for professional development events.
• Monitor timelines and compliance for state and federal instructional program requirements.
• Track staff participation in required training and certification programs.
• Compile, format, and distribute Teaching & Learning communications such as newsletters and bulletins.
• Coordinate and communicate regarding curriculum adoptions and instructional material distribution.
• Maintain documentation related to academic programs, assessments and instructional resources.
• Assist with data collection for student achievement, program evaluation and grants.
• Act as liaison between schools and the Teaching & Learning department.
• Format, type, edit, and proofread correspondence, memos, reports and meeting minutes.
• Maintain and update computer databases and spreadsheets.
• Serve as the first point of contact for the department.
• Assist in budget tasks: process purchase orders, verify funds and obtain signatures.
• Prepare and submit monthly grant claims and reporting.
• Update board reports concerning contracts.
• Establish and maintain a filing system of detailed records.
• Perform additional tasks as assigned.
• Schedule appointments and maintain calendars for assigned staff.
• Coordinate reception duties and provide assistance to the public.
• Provide coverage for the district front desk and board meetings.
• Maintain excellent attendance and punctuality.
• Interpret as needed for multiple language skills.
• May be asked to work beyond the required workday due to emergencies or projects.

• Positive interpersonal skills with staff, students, families and the public.
• Expertise in operating a standard office.
• Advanced proficiency with Google applications, Skyward, Citrix, Homeroom and other specified tools.
• Strong planning, organization and coordination abilities.
• Typing and data entry accuracy.
• Financial record‑keeping and calculation precision.
• Ability to work independently with high accuracy and attention to detail.
• Understanding and execution of verbal and written instructions.
• Good attendance and punctuality required.

• First aid card may be required for specific positions.
• Successful completion of typing assessment; score in upper moderately effective to highly…