Administrative Office Assistant Iii​/Pt

Administrative Office Assistant III/PT

This position performs administrative functions in support of the School of Communication, Journalism, & Media functions (SCJM). This position manages budget reconciliation, payroll, personnel transactions, supplies and equipment purchasing, scholarships, faculty searches, and other duties as required.

Required Qualifications
- High school diploma or GED. Four years of qualifying experience or a combination of education and experience that equates to four years. Experience with Microsoft Word. Customer service experience. Spreadsheet and/or database experience. Organizational skills with strong attention to detail. Demonstrated positive interpersonal skills. Effective verbal and written communication skills. Ability to project a positive attitude. Ability to manage multiple projects and meet deadlines with accurate results.

Ability to compose, proofread and edit correspondence.

Preferred Qualifications
- Experience working in a higher education setting. Knowledge of CMU budget and registration systems (SAP, Perceptive Concept/Image Now, etc.). Budget and bookkeeping experience. Purchasing experience.

Duties & Responsibilities
- Reconciles all university cost centers for the school each month. Processes all invoices and vouchers for all school accounts and entities. Coordinates the purchase process for all equipment and supplies for the school. Reconciles all credit cards assigned to members of the department. Monitors credit card purchases through PNC. Oversees the university mandated process for asset inventory. Coordinates/oversees the university payroll system for the school.

Coordinates the logistics and finances for faculty and staff searches, including but not limited to, posting advertisements, aiding with travel arrangements, scheduling meetings, processing reimbursements, etc. Processes all personnel transactions for the school as directed. Maintains scholarship accounts and disbursements and works with faculty and students to manage scholarship awards and requirements. Assists with the operation of the Presentation Skills Center.

Provides administrative support to the school Director and Coordinators as needed. Assists visitors to the office with various requests as needed. Hires, schedules, and supervises student employees. Assists with school event operations and support as needed. Assists with sorting and distributing mail for Moore Hall as needed. Assists students with the checkout of lab keys and equipment as needed.

Employee Group
- Administrative Office Assistant

Staff Pay Level

Pay Range
- Minimum Starting Rate: $18.10 per hour

Division
- Academic Affairs

Department
- School of Comm, Journalism & Media

Position Status
- Regular

Position End Date

Employment Status
- Part-Time

FTE - 0.80

Position Type - 12 month

Weekly Work Schedule
- Monday-Thursday 8:00 AM
-2:30 PM;
Friday 8:00 - 2:00 PM, Nights and weekends as needed

Location
- Mount Pleasant, MI

About the Department
- The School of Communication, Journalism, & Media at Central Michigan University is dedicated to empowering students with the skills and knowledge necessary to excel in today's rapidly evolving communication landscape. With a range of programs and courses, we offer hands-on training in communication, journalism, media production, and more.

Our faculty are industry professionals and scholars who are passionate about mentorship and guiding students toward successful careers in media and communication.

About CMU
- Central Michigan University has a more than 125-year legacy of preparing students to become leaders and changemakers in their communities and in their personal and professional lives.

We serve nearly 15,500 students on our Mount Pleasant campus, in satellite locations around the state and throughout the country, and through flexible online programs. Many of our approximately 300 undergraduate, master's, specialist and doctoral programs in the arts, media, business, education, human services, health professions, liberal arts, social sciences, medicine, science and engineering are nationally ranked for excellence.

CMUleads the nation in leadership development programming through our Sarah R. Opperman Leadership Institute, and we are proud to be among only 5% of U.S. universities in the top two Carnegie research classifications. Our faculty work with graduate and undergraduate students in areas such as Great Lakes research, medical innovation, engineering technology and more.

Central is home to 17 men's and women's Division 1 sports including football, basketball, gymnastics, baseball, wrestling and more. Our student-athletes achieve great success in competition and in the classroom, capturing Mid-American Conference championships and maintaining an average cumulativeGPAof 3.17.CMUis located in Mount Pleasant, a community that blends the best of small-town living with big-city amenities. It's part of the culturally varied and vibrant Great Lakes Bay Region that also includes Saginaw, Bay City, Midland and the…