Administrative Office Assistant Iii

ADMINISTRATIVE OFFICE ASSISTANT III Position Number: S-3906

Position Summary:

This position provides administrative support to the Dean and Associate Dean in the College of the Arts and Media (CAM), which requires a high level of professionalism, attention to detail, and the ability to maintain strict confidentiality regarding sensitive issues. This position is responsible for complex and varied duties, requiring an ability to work both collaboratively and with a high degree of autonomy.

Required Qualifications:

High school diploma or GED. Four years of qualifying experience or a combination of education and experience that equates to four years.

Experience with Microsoft Word. Customer service experience. Spreadsheet and/or database experience. Organizational skills with strong attention to detail. Demonstrated positive interpersonal skills. Effective verbal and written communication skills. Ability to project a positive attitude. Ability to manage multiple projects and meet deadlines with accurate results. Ability to compose, proofread and edit correspondence.

Preferred Qualifications:

Knowledge of specific software programs and/or mainframe/systems skills (i.e. Excel, SAP).

Duties & Responsibilities:

Provides administrative support for the dean and associate dean, which includes scheduling meetings, screening calls and visitors, preparing and distributing correspondence. Verifies scholarship, endowment and donor information for CAM using Raiser’s Edge and SAP. Works with OSFA and Advancement to keep scholarship and award information accurate in Scholarship Universe; interacts with other department offices relative to donor giving, scholarships and endowments.

Provides administrative support for alumni and donor events, prepares monthly donor reports for department chairs; mails thank you cards in coordination with the Alumni and Advancement department. Provides administrative support for CAM Alumni Advisory Board. Prepares the CAM Monthly Events email. Conducts the monthly budget reconciliation for the Dean’s Office. Posts credit card expenses and submits expense reports through the Spend Clarity system in compliance with university credit card policies.

Inputs and approves Dean’s Office staff and student payroll in Time Clock Plus. Serves as the coordinator for building key assignments. Provides assistance on projects as assigned by Dean and Manager of Business Operations. Orders office and computer lab supplies as needed. Performs other duties as assigned. Supervision Exercised:
None. Employee Group:
Administrative Office Assistant Staff Pay Level: Pay Range:
Minimum Starting Rate: $18.10 per hour Division:
Academic Affairs Department:
College of the Arts & Media Position Status:
Regular Position End Date:
Employment Status:
Full-Time FTE: 1.0 Position Type: 12 month Weekly

Work Schedule:

M-F; 8:00a.m. to 5:00p.m; evenings and weekends may be required

Location:

Mount Pleasant, MI Posting Ends:
Open Until Filled:
Yes About the Department:
About CMU:
Central Michigan University has a more than 125-year legacy of preparing students to become leaders and changemakers in their communities and in their personal and professional lives. We serve nearly 15,500 students on our Mount Pleasant campus, in satellite locations around the state and throughout the country, and through flexible online programs. Many of our approximately 300 undergraduate, master’s, specialist and doctoral programs in the arts, media, business, education, human services, health professions, liberal arts, social sciences, medicine, science and engineering are nationally ranked for excellence.

CMU leads the nation in leadership development programming through our Sarah R. Opperman Leadership Institute, and we are proud to be among only 5% of U.S. universities in the top two Carnegie research classifications. Our faculty work with graduate and undergraduate students in areas such as Great Lakes research, medical innovation, engineering technology and more. Central is home to 17 men’s and women’s Division 1 sports including football, basketball, gymnastics, baseball, wrestling and more.

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