Administrative Office Assistant Ii

Position Summary

Duties performed are those of a senior secretarial nature. This is the second most senior level secretarial position, and while it incorporates elements of other levels, it has a majority of effort associated with specialized secretarial support services or program-related activities. The position is responsible for handling confidential student records and all paperwork regarding admission to the School of Music, coordinating and overseeing the work of student employees, processing yearly assessment reports, providing oversight of student recital attendance, supporting the Assistant Director and the Director of Music Events, assisting with recruitment activities, and processing course additions, deletions, and changes.

• High school diploma or GED.
• Three years of qualifying experience or a combination of education and experience that equates to three years.
• Experience with Microsoft Word.
• Customer service experience.
• Organizational skills with strong attention to detail.
• Demonstrated positive interpersonal skills.
• Effective verbal and written communication skills.
• Ability to project a positive attitude.
• Ability to manage multiple projects and meet deadlines with accurate results.
• Ability to compose, proofread and edit correspondence.

• Ability to perform the essential functions of the job.
• Experience with SAP Student Lifecycle Management system or similar online data management systems.
• Spreadsheet and/or database experience.

• Maintain student files and databases.
• Process major/minor authorization forms, Music Candidacy forms, and jury forms.
• Process Music Award agreements and semesterly reviews for award regulation adherence.
• Process all paperwork regarding admission to the School of Music.
• Handle all aspects of School of Music audition days with the exception of audio/video requirements.
• Assist with the administration of event registrations, including maintaining forms and communicating with faculty/staff as needed.
• Schedule classroom and rehearsal spaces (25
  
  Live scheduling).
• Make general room reservations for classes or School of Music student groups.
• Coordinate and oversee the work of student employees.
• Process yearly assessment reports.
• Provide oversight of student recital attendance.
• Support the Assistant Director and the Director of Music Events.
• Assist with recruitment activities.
• Process course additions, deletions, and changes.
• Other duties as assigned.

• Position Number: S-3909
• Employee Group:
  Administrative Office Assistant
• Pay Range:
  Minimum starting rate $16.60 per hour
• Division:
  Academic Affairs
• Department:
  School of Music
• Status:
  Full-Time, 12 month, Regular
• FTE: 1.0
• Weekly
  
  Work Schedule:
  
  Monday – Friday, 8 am to 5 pm; evenings and weekends as required.
• Location:
  
  Mount Pleasant, MI
• Open Until Filled:
  Yes

Central Michigan University is an Equal Opportunity Employer and institution. CMU does not discriminate against persons based on age, color, disability, ethnicity, familial status, gender, gender expression, gender identity, genetic information, height, marital status, national origin, political persuasion, pregnancy, childbirth or related medical conditions, race, religion, sex, sex-based stereotypes, sexual orientation, transgender status, veteran status, or weight.