Coordinator ​/ Ceremonies & Events

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

To apply for the position, please click the Apply for this Job link/button.

If you would like to bookmark this position for later review, click on the Bookmark this Job link. If you would like to print a copy of this position for your records, click on the Print Preview link.

If you need to finish applying, click on the Continue this Job Application button.

Central Michigan University is dedicated to fostering an environment that is reflective of the communities we serve. We are especially interested in highly qualified candidates who will advance and promote CMU’s mission, vision, and leadership standards.

You must submit an on-line application in order to be considered as an applicant for this position.

Cover letters may be addressed to the Hiring Committee.

Applicants are strongly encouraged to submit letters of recommendation. If you wish to include recommendation letter(s) that are not required, please utilize the Recommendation Letters upload field.

Position Information

Posting Number

Posting Number S-3937

Position Number

Position Number 62230

Type of Recruitment

Type of Recruitment External

Position Title

Position Title COORDINATOR / CEREMONIES & EVENTS

Position Summary

Reporting to the chief of staff to the president, the ceremonies and events coordinator is responsible for the development, management, oversight, execution, and assessment of all events led by the Office of the President. The coordinator works collaboratively with stakeholders across and external to the university to execute event planning and logistics. This position also maintains the Office of the President and Board of Trustees web presence, assists with searches for senior officer positions that report directly to the president, and assists with other special projects.

Required Qualifications

Bachelor’s degree.
Two years of high-level event management or other relevant professional experience.
Demonstrated ability to coordinate projects and workflows, determine priorities, meet deadlines, and effectively manage competing demands.
Ability to prioritize and document work effectively.
Demonstrated positive interpersonal skills, including maintaining positive and productive working relationships with internal and external stakeholders, including the Saginaw Chippewa Indian Tribe.
Strong organizational skills and excellent attention to detail.
Demonstrated ability to work independently and exercise discretion and independent judgment, while also recognizing when to consult with the chief of staff.
Demonstrated ability to use data for decision-making and evaluation.
Excellent oral, written, and interpersonal communication skills with a demonstrated ability to develop quality documents and correspondence.
Excellent technology skills including mastery of office software.

Preferred Qualifications

Knowledge of Central Michigan University’s policies and procedures.
Four years of high-level event management or other relevant professional experience.

Experience with the 25

Live events software.

Duties & Responsibilities

Leads the coordination of event administration on behalf of the Office of the President, including commencement, the annual State of the University Address and Reception, the Staff Excellence Awards ceremony, the president’s holiday card mailing, and other signature events.
Recruits, organizes, and directs planning committees comprised of students, faculty, staff, and administrators.
Serves as a liaison for the Office of the President with university departments and service providers for on-campus and off-campus events and ensures alignment with university policies and procedures.
Chairs the commencement committee and recruits, assigns and organizes all commencement participants including speakers, administrators, faculty, staff, special guests, and volunteers.
Develops, implements, and facilitates training for university employees and volunteers who support events, including commencement.
Prepares the commencement…